PA

Confidential; Devon and Torbay; Hybrid; GBP 23,000 - 33,000; Part time

Benefits offered by this job

Hybrid working

34 days holiday

Life Insurance

Medical Insurance Lite

Wellness programmes

Volunteering day

Pension scheme

Long service awards

Employee discount scheme

On-site parking

Cycle to Work scheme

Learning and development opportunities

Birthday off

Job summary

Confidential in Exeter is seeking an experienced Personal Assistant to support a busy CEO and the Senior Leadership Team. This part-time role (25 hours/week) offers a close partnership with leaders who value proactive, discreet and highly organised support.

You will manage the CEO's diary, coordinate travel, prepare papers, support governance meetings and handle confidential information with professionalism. Strong Microsoft 365 skills are essential.

Qualifications

• Experience in a Personal Assistant, Executive Assistant or senior administrative support role.
• Proven ability to manage a busy diary, coordinate travel and prepare papers for meetings.
• Discretion and professionalism with confidential information.

Responsibilities

• Manage a busy CEO's diary, meetings and appointments.
• Coordinate travel arrangements, accommodation and itineraries.
• Prepare agendas, papers and briefings for meetings.
• Support Board and governance meetings.
• Take notes and track actions.
• Handle correspondence and day-to-day administration.
• Build relationships with colleagues, partners and stakeholders.

Skills

Diary management

Communication

Prioritisation

Discretion

Relationship building

Initiative

MS 365 proficiency

Tools

Microsoft 365 Suite

Outlook

Teams

Word

PowerPoint

Copilot

Job description

Personal Assistant to the CEO

Exeter 25 hours per week (5 hours per day, Monday-Friday)

Full FTE 32,501 + (Actual Salary 23,215 per annum based on 25 hours per week)

Some people make things happen without needing to be centre stage.

They're the person who spots the diary clash before it becomes a problem, knows which detail matters, and quietly keeps senior leaders organised, informed and focused.

If that sounds familiar, we'd like to hear from you.

We're looking for an experienced Personal Assistant to support a highly approachable CEO and Senior Leadership Team within a purpose-led organisation that genuinely makes a difference to people's lives. This is a rare opportunity to join a friendly, collaborative team and become a trusted partner to leaders who value great support and the people who provide it.

This isn't a role where you'll be hidden behind a desk. You'll be involved in the day-to-day rhythm of the organisation, helping things run smoothly, building relationships across the business, and ensuring key priorities stay on track.

What you'll be doing

• Managing a busy CEO's diary, meetings and appointments
• Coordinating travel arrangements, accommodation and itineraries
• Preparing agendas, papers and briefings ahead of meetings
• Supporting Board, leadership and governance meetings
• Taking notes and tracking actions when required
• Managing correspondence and day-to-day administration
• Building strong relationships with colleagues, partners and stakeholders
• Handling confidential and sensitive information with discretion and professionalism

What we're looking for

You’ll already have experience in a Personal Assistant, Executive Assistant or senior administrative support role and be comfortable working closely with senior leaders.

We'll be looking for someone who:

• Is exceptionally organised and takes pride in getting the details right
• Communicates confidently and professionally with people at all levels
• Can juggle competing priorities without becoming flustered
• Thinks ahead, solves problems and takes initiative
• Handles confidential information with absolute discretion
• Has strong Microsoft 365 skills, including Outlook, Teams, Word, PowerPoint and Copilot
• Experience supporting a CEO, Managing Director, Board or Senior Leadership Team would be highly advantageous.

Why this role stands out

There are plenty of PA roles. Few offer this combination of flexibility, culture and meaningful work.

You’ll be joining a business where people enjoy working together, where senior leaders are approachable and appreciative, and where your contribution will be genuinely valued.

You’ll have the opportunity to:

• Work directly alongside the CEO and Senior Leadership Team
• Build trusted relationships across the organisation
• Be involved in a broad range of business activities
• Join a supportive, down-to-earth and welcoming team
• Enjoy a part-time schedule that offers real work-life balance

What's on offer

• 34 days holiday (including bank holidays) plus your birthday off
• Life Insurance and Medical Insurance Lite
• Wellness programmes
• Volunteering day
• Pension scheme
• Long service awards and employee discount scheme
• On-site parking and Cycle to Work scheme
• Learning and development opportunities
• Hybrid working, with the potential to apply for remote working after six months' service (subject to role requirements)

If you're looking for a part-time PA role where you can make a genuine contribution, work with people you'll enjoy supporting, and be part of an organisation doing worthwhile work, we'd love to hear from you. Interviews will take place asap, 1st stage via Teams and 2nd stage informal to meet CEO.