Outpatient Pathway Administrator

Oxford University Hospitals NHS Foundation Trust; Oxford; Remote; GBP 22,000 - 29,000; Full time

Job summary

Oxford University Hospitals NHS Foundation Trust is seeking an organised, self-motivated admin and clerical candidate to join the Respiratory outpatient team. You will support the administration function and help clinicians deliver high-quality patient care.

The role requires strong communication, attention to detail, and the ability to manage referrals, appointment scheduling, and data within the EPR system. A proactive approach and ability to work with multiple teams are essential.

Qualifications

• Excellent interpersonal and written communication skills.
• Ability to work under pressure in a busy outpatient setting.
• Experience working with multi-skilled professionals in healthcare.
• Administrative experience within healthcare/NHS.
• Experience handling sensitive data in accordance with Data Protection policies.
• Competent user of the Electronic Patient Record (EPR) system.

Responsibilities

• Log referrals and ensure they are available for clinics via Directly Bookable system.
• Monitor Choose and Book system, print referrals, and upload documents to patient records.
• Distribute referrals to consultants or teams for triage within 24 hours.
• Update EPR and E-Referral with appointment details and breach lists daily.
• Collaborate with PAB and clinical teams to maintain timely referrals and capacity.

Skills

Interpersonal skills

Work under pressure

Healthcare/NHS experience

Administrative experience

Data protection awareness

EPR system experience

Multi-skilled collaboration

Job description

Oxford University Hospitals NHS Foundation Trust is seeking an organised, self-motivated admin and clerical candidate to join the Respiratory outpatient team. You will support the administration function and help clinicians deliver high-quality patient care.

The role requires strong communication, attention to detail, and the ability to manage referrals, appointment scheduling, and data within the EPR system. A proactive approach and ability to work with multiple teams are essential.