Operations Support Coordinator - Warehouse Ops & Admin

Vitabiotics Ltd; Hemel Hempstead; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

4 days annual leave + bank holidays

Birthday day off

2 charity days a year

Bupa dental cover

Private medical insurance

50% staff discount on Vitabiotics

Job summary

Vitabiotics Ltd is seeking two Operations Support Coordinators to join our Hemel Hempstead site. You will provide daily administrative and coordination support to warehouse teams, manage records, and drive efficient operations.

The role reports to the Operations Support Supervisor and is based at DC3 Prologis Park, Hemel Hempstead. Key duties include updating order progress, coordinating stock, returns and documentation, and ensuring timely communication across teams.

Qualifications

• Experience in warehouse coordination and administration.
• Strong organisational and prioritisation abilities.
• Excellent communication with cross-functional teams.
• Knowledge of Health and Safety guidelines and compliance.
• Ability to work to deadlines and manage multiple tasks.

Responsibilities

• Provide day-to-day administrative and coordination support to warehouse teams.
• Maintain and update operational records, docs, spreadsheets and reports.
• Update order status to reflect real-time progress and flag actions.
• Assist with stock allocation, returns processing and housekeeping of open items.
• Coordinate workload planning aligned with priorities.
• Ensure shipping and operational documentation is complete (SSNs, ASNs).
• Facilitate communication between warehouse, shipping and other teams.
• Assist with collections/deliveries and driver coordination.
• Maintain reporting tools, including MS BI where applicable.
• Support inventory control and highlight shortages or discrepancies.
• Assist with procurement of consumables for warehouse operations.
• Support site administration activities and archiving.

Skills

Organisational skills

MS Excel

Communication

Attention to detail

Teamwork

Problem solving

Tools

SAP

Job description

Vitabiotics Ltd is seeking two Operations Support Coordinators to join our Hemel Hempstead site. You will provide daily administrative and coordination support to warehouse teams, manage records, and drive efficient operations.

The role reports to the Operations Support Supervisor and is based at DC3 Prologis Park, Hemel Hempstead. Key duties include updating order progress, coordinating stock, returns and documentation, and ensuring timely communication across teams.