Operations Support Administrator

Office Angels; Stirling; Hybrid; GBP 27,000 - 30,000; Full time

Benefits offered by this job

Company pension

Free on-site parking

Hybrid working up to 2 days per week

Flexibility around working hours

Job summary

Office Angels in Stirling is seeking an Operations Support Administrator to manage data, invoices, and documentation, supporting Warehouse, Production, Finance and Quality teams. This role is heavily administration-based with extensive data entry and Excel work, requiring high attention to detail and accuracy.

You’ll liaise across departments to ensure data integrity and timely reporting.

Qualifications

• Previous admin/coordination or data processing experience.
• Strong Excel skills and daily spreadsheet work.
• Exceptional attention to detail and accuracy.
• Experience handling large volumes of information.
• Strong organisational and time management skills.
• Excellent communication across departments.
• Experience processing invoices (desirable).
• Experience in manufacturing, logistics or compliance (beneficial).

Responsibilities

• Enter and maintain high volumes of operational data.
• Transfer handwritten records into Excel and internal systems.
• Review data for discrepancies, omissions, or inaccuracies.
• Investigate and resolve inconsistencies where possible.
• Process supplier invoices and support PO administration.
• Maintain business records, databases, and operational reports.
• Prepare customs, compliance, quality, and risk-related documentation.
• Ensure all documentation is completed accurately and within required deadlines.
• Liaise with multiple departments to gather and validate information.
• Produce reports and support wider administrative functions.
• Maintaining audit-ready records and documentation.

Skills

Data processing

Attention to detail

Organisation

Communication

Invoices processing

Manufacturing/logistics knowledge

Tools

Excel

Job description

Operations Support Administrator

Stirling

£27,000 - £30,000 DOE

Monday to Friday, 7:30am - 4:00pm

Benefits

• Company pension
• Free on-site parking
• Potential for hybrid working (up to 2 days per week from home following successful completion of probation)
• Flexibility around working hours may be considered for the right candidate

The Opportunity

Are you someone who genuinely enjoys working with data, spreadsheets, and administrative processes? Do you take pride in spotting mistakes, ensuring accuracy, and keeping information organised?

We're looking for a Operations Support Administrator to join our clients growing team in Stirling. This is an excellent opportunity for a highly organised and detail-focused individual who enjoys working behind the scenes to keep a business running efficiently.

Please note: This role is heavily administration-based and involves a significant amount of data entry, Excel work, document management, and information processing. It would suit someone who enjoys structured, process-driven work and gains satisfaction from maintaining accuracy and quality in everything they do.

Working closely with the Warehouse, Production, Finance, and Quality teams, you'll play a key role in maintaining critical operational information, managing compliance documentation, processing invoices, and ensuring business records remain accurate and up to date.

If you're the type of person who notices when something doesn't look right in a spreadsheet, enjoys working with large volumes of information, and thrives in a role where attention to detail is essential, we'd love to hear from you.

What You'll Be Doing

• Accurately entering and maintaining high volumes of operational data
• Transferring handwritten records and production information into Excel spreadsheets and internal systems
• Reviewing data for discrepancies, omissions, or inaccuracies
• Investigating and resolving inconsistencies where possible
• Processing supplier invoices and supporting purchase order administration
• Maintaining business records, databases, and operational reports
• Preparing customs, compliance, quality, and risk-related documentation
• Ensuring all documentation is completed accurately and within required deadlines
• Liaising with multiple departments to gather and validate information
• Producing reports and supporting wider administrative functions
• Maintaining audit-ready records and documentation

What We're Looking For

This role would suit someone with previous experience in administration, coordination, business support, data processing, or a similar office-based environment.

You’ll ideally have:

• Strong Excel skills and confidence working with spreadsheets on a daily basis
• Exceptional attention to detail and accuracy
• Experience handling large volumes of information and data
• The ability to identify and resolve discrepancies rather than simply process information
• Strong organisational and time management skills
• Excellent communication skills and confidence working with different departments
• Experience processing invoices (desirable)
• Experience in manufacturing, logistics, compliance, customs, or another operational environment (beneficial but not essential)

This is a fantastic opportunity to join a supportive and growing business where your work genuinely matters. You'll become a key part of the team, ensuring vital operational data and documentation are accurate, compliant, and up to date.

If you enjoy administration, Excel-based work, and working with large volumes of information while making a real impact behind the scenes, this could be the perfect role for you.

We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.

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