Operations Administrator

Kingston Barnes Ltd; West Yorkshire; On-site; GBP 17,000 - 28,000; Full time

Benefits offered by this job

25 days holiday

Bank holidays

Holiday purchase scheme

Job summary

Kingston Barnes Ltd in Bedford is seeking an organized Operations Administrator to join our busy engineering and manufacturing team. You will support the Head of Operations and related departments, ensuring accurate information and smooth coordination across projects, procurement, production, and aftermarket activities.

The role is office-based, with a focus on maintaining ERP data, tracking orders, and generating reports to support timely decision-making.

Qualifications

• Experience working in manufacturing/engineering environments.
• Experience with ERP/MRP or business management systems.
• Strong Microsoft Office skills, particularly Excel.
• Organised with excellent attention to detail and communication.

Responsibilities

• Provide administrative and coordination support to the Head of Operations and departments.
• Maintain accurate operational, order, and delivery data in ERP/management system.
• Monitor aftermarket order progress, milestones and actions.
• Support project, procurement and production with reports and trackers.
• Identify delays or information gaps and escalate appropriately.
• Assist with meetings, action trackers and follow-up tasks.
• Coordinate information between departments to improve workflow and visibility.
• Support continuous improvement initiatives across processes.

Job description

Operations Administrator

Bedford

Salary: Up to £28,000 + Excellent Benefits

Mon-Fri Days (Fully in office)

Are you an organised and proactive administrator with experience supporting operations, production, or project teams? Do you enjoy working in a fast-paced environment where attention to detail and effective coordination are key? If so, we have an exciting opportunity for an Operations Administrator to join a growing engineering and manufacturing business in Bedford.

As an Operations Administrator, you will provide vital support to the Head of Operations and wider operational teams, ensuring accurate information, effective communication, and smooth coordination across projects, procurement, production, and aftermarket activities.

The Role

• Providing administrative and coordination support to the Head of Operations and supporting departments.
• Maintaining accurate operational, order, and delivery information within the ERP/business management system.
• Monitoring aftermarket order progress, key milestones, and outstanding actions.
• Supporting project, procurement, and production teams with reports, trackers, and status updates.
• Identifying potential delays, issues, or information gaps and escalating them where necessary.
• Assisting with operational, project, procurement, and production meetings.
• Managing action trackers and ensuring follow-up actions are completed on time.
• Coordinating information between departments to improve workflow and visibility.
• Supporting continuous improvement initiatives across operational processes and reporting.
• Ensuring accurate and timely information is available to support operational decision-making.

The Candidate

• Previous experience in an Operations Administrator, Project Administrator, Production Administrator, Coordinator, or similar role.
• Experience working within a manufacturing, engineering, OEM, or industrial environment.
• Experience supporting operational, production, procurement, or project teams.
• Knowledge of ERP/MRP or business management systems.
• Strong organisational skills and excellent attention to detail.
• Good communication skills and the ability to work effectively across multiple departments.
• Strong Microsoft Office skills, particularly Excel.
• A proactive and solutions-focused approach to work.
• The ability to manage multiple priorities and meet deadlines.

Desirable

• Experience using Power Query and/or Power BI.

Benefits

• Salary up to £28,000
• 25 days holiday plus bank holidays
• Holiday purchase scheme (buy up to an additional 5 days from 2026)
• Enhanced maternity and paternity leave
• Enhanced company sick pay
• Opportunities for development and progression
• Supportive and collaborative working environment