Operations Support Administrator

Ipsum; Lancashire; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Leave and holidays

Pension

Career development

Virtual GP & mental health

Cycle to work

Discount club

Life assurance

Long service recognition

Enhanced Maternity Pay

Social committees

Social events

Volunteering opportunities

Job summary

Ipsum in Chorley, Lancashire seeks an organised Operations Support Administrator to join the Group Operational Support Team. You will provide essential support across our operational units, ensuring training, certification and compliance requirements are effectively managed, while maintaining strong relationships with Contract Managers and SHEQ teams.

If you enjoy organising, building processes and delivering efficient administrative services, this role offers a stable, full-time schedule

Qualifications

• 5 GCSEs at Grade 4–9 (A–C) or equivalent.
• Experience in Utilities or Construction desirable.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Experience using SharePoint.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal skills.
• A proactive approach, with the ability to work independently and as part of a wider team.
• A strong eye for detail and commitment to maintaining accurate records.

Responsibilities

• Coordinate training activities, maintaining compliance standards, and ensuring certification requirements are met.
• Work closely with Contract Managers and Operations teams to schedule training and keep training records and requirements up to date.
• Oversee training programmes and manage training schedules in line with company policies and operational requirements.
• Maintain regular contact with operational teams, providing updates on training and certification requirements.
• Schedule and coordinate training activities, including booking trainers, venues, and other resources.
• Work collaboratively with Operations and the SHEQ team to ensure training and certification requirements are consistently achieved.
• Coordinate with external training suppliers and maintain effective working relationships.
• Enter audit and inspection report data onto company systems accurately and within required timescales.
• Arrange purchase orders where required to support departmental and business activities.
• Provide general administrative support to help deliver effective and efficient departmental services.
• Identify opportunities for continuous improvement and contribute to making our operational support processes more efficient.

Skills

Highly organized

Proactive

Customer-focused

Excellent communication

Time-management

Education

5 GCSEs 4-9 (A-C)

Tools

Microsoft Office

SharePoint

Job description

Operations Support Administrator (Chorley, Lancashire)

Employment type: Full Time Permanent - Hours 8am to 4.30pm Monday to Friday

What s in it for you

We believe in looking after our people, and it shows. When you join Ipsum, you re not just taking a job, you re starting a career with real support behind it.?

• 25 days annual leave plus bank holidays with the option to buy more
• Group Personal Pension Plan
• Career development & progression with the opportunity to earn professional qualifications
• 24/7 access to a virtual GP? and Mental health support & counselling services?
• Cycle to Work scheme?
• Discount club - supermarkets, phone bills, gyms & more?!
• Life assurance cover?
• Long service recognition?
• Enhanced Maternity Pay
• Active local social committees?
• Regular social events?
• Paid volunteering opportunities in your community?

About the Role

We re looking for an organised, proactive, and customer-focused Operations Support Administrator to join our Group Operational Support Team within Ipsum

In this role, you ll provide essential support across our operational business units, helping to ensure training, certification and compliance requirements are effectively managed. You ll work closely with Contract Managers, Operations and SHEQ teams, as well as external training providers, to keep everything running smoothly and to the high standards our business expects.

If you re someone who enjoys being organised, building strong relationships, and finding ways to make processes more efficient, we d love to hear from you.

As an Operations Support Administrator, you will:

• Coordinate training activities, maintaining compliance standards, and ensuring certification requirements are met.
• Work closely with Contract Managers and Operations teams to schedule training and keep training records and requirements up to date.
• Oversee training programmes and manage training schedules in line with company policies and operational requirements.
• Maintain regular contact with operational teams, providing updates on training and certification requirements.
• Schedule and coordinate training activities, including booking trainers, venues, and other resources.
• Work collaboratively with Operations and the SHEQ team to ensure training and certification requirements are consistently achieved.
• Coordinate with external training suppliers and maintain effective working relationships.
• Enter audit and inspection report data onto company systems accurately and within required timescales.
• Arrange purchase orders where required to support departmental and business activities.
• Provide general administrative support to help deliver effective and efficient departmental services.
• Identify opportunities for continuous improvement and contribute to making our operational support processes more efficient.

About you

We re looking for someone who is highly organised, proactive, and customer-focused, with a positive attitude and a genuine desire to deliver a high-quality service. You ll be confident managing multiple priorities, communicating with a range of stakeholders and ensuring that important information and deadlines are kept on track.

• 5 GCSEs at Grade 4 9 (A C), or equivalent
• Previous experience working within the Utilities or Construction industry is desirable.
• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Experience using SharePoint.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal skills.
• A proactive approach, with the ability to work independently and as part of a wider team.
• A strong eye for detail and commitment to maintaining accurate records.
• A customer-focused approach and a willingness to continuously improve processes and ways of working.

Why join us?

This is a fantastic opportunity to join a collaborative operational support team where your contribution will make a real difference. You ll play an important role in ensuring our operational teams have the training, certification and administrative support they need to deliver safely, compliantly, and efficiently.

Our commitment to Equal Opportunities

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