Operations & Office Manager – AI SaaS Scale-up

PredictX; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

PredictX, a leading London-based SaaS scale-up, seeks an Operations and Office Assistant to support sales, events, and cross-functional teams from our Victoria, London office. The role suits a proactive, highly organised individual with a can-do attitude ready to thrive in a fast-paced tech environment.

You will manage office operations, event logistics, travel bookings, reporting, and data handling while contributing to a collaborative and positive office culture.

Qualifications

• Excellent organisational and time management to handle multiple tasks
• Strong verbal and written communication with internal and external stakeholders
• Strong relationship-building and teamwork to collaborate across departments
• Proactive problem-solving mindset with ability to find solutions
• Meticulous attention to detail in data and admin tasks
• Flexible to adapt to changing priorities in a fast-paced environment
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint) for admin tasks

Responsibilities

• Office management and administration tasks to support multiple departments
• Reception duties including handling calls, emails, and visitors
• Oversee office supplies, equipment, and maintenance issues
• Coordinate cleaning, repairs and office layout for smooth operations
• Ensure compliance with health and safety regulations
• Organise company and social events
• Book travel arrangements for staff
• Provide general administrative support to all departments
• Process expenses, purchase orders and invoices, and prepare reports
• Support projects like DetectX and Hotel Matcher as needed
• Validate and analyse data for various reports
• Assist with client meetings and events
• Maintain relationships with building management and suppliers
• Support onboarding and off-boarding of employees
• Contribute to a positive and efficient office environment

Skills

Organisational & Time Management

Communication

Interpersonal Skills

Problem-Solving

Attention to Detail

Adaptability

Proficiency in IT

Tools

Microsoft Office Suite

Job description

PredictX, a leading London-based SaaS scale-up, seeks an Operations and Office Assistant to support sales, events, and cross-functional teams from our Victoria, London office. The role suits a proactive, highly organised individual with a can-do attitude ready to thrive in a fast-paced tech environment.

You will manage office operations, event logistics, travel bookings, reporting, and data handling while contributing to a collaborative and positive office culture.