Operations and Office Assistant - Part Time

PredictX; Greater London; Vor Ort; GBP 28.000 - 36.000; Vollzeit

Zusammenfassung

PredictX, a leading London-based SaaS scale-up, seeks an Operations and Office Assistant to support sales, events, and cross-functional teams from our Victoria, London office. The role suits a proactive, highly organised individual with a can-do attitude ready to thrive in a fast-paced tech environment.

You will manage office operations, event logistics, travel bookings, reporting, and data handling while contributing to a collaborative and positive office culture.

Qualifikationen

• Excellent organisational and time management to handle multiple tasks
• Strong verbal and written communication with internal and external stakeholders
• Strong relationship-building and teamwork to collaborate across departments
• Proactive problem-solving mindset with ability to find solutions
• Meticulous attention to detail in data and admin tasks
• Flexible to adapt to changing priorities in a fast-paced environment
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint) for admin tasks

Aufgaben

• Office management and administration tasks to support multiple departments
• Reception duties including handling calls, emails, and visitors
• Oversee office supplies, equipment, and maintenance issues
• Coordinate cleaning, repairs and office layout for smooth operations
• Ensure compliance with health and safety regulations
• Organise company and social events
• Book travel arrangements for staff
• Provide general administrative support to all departments
• Process expenses, purchase orders and invoices, and prepare reports
• Support projects like DetectX and Hotel Matcher as needed
• Validate and analyse data for various reports
• Assist with client meetings and events
• Maintain relationships with building management and suppliers
• Support onboarding and off-boarding of employees
• Contribute to a positive and efficient office environment

Kenntnisse

Organisational & Time Management

Communication

Interpersonal Skills

Problem-Solving

Attention to Detail

Adaptability

Proficiency in IT

Tools

Microsoft Office Suite

Jobbeschreibung

Make a real difference at one of London’s foremost SaaS scale-ups:

Be ready to pioneer the future of AI, data analytics, and technology. Step into PredictX, where we don't just see AI as a fashionable bandwagon to hop on but have lived and breathed AI & ML in every aspect of our product for the past decade.

As an Enterprise SaaS provider, we're revolutionising critical decision-making for many of the world’s largest businesses, including 3 FAANGs, seeking empowerment through our integrative AI technology and Predictive Analytics.

The Role:

We’re seeking a versatile and proactive Operations and Office Assistant to contribute to our ongoing success. This role is perfect for a highly organised individual with a can-do attitude. You’ll be based in our Victoria, London office, supporting various departments including sales, and events.

If you thrive in a fast-paced environment, eager to learn, and have a passion for delivering exceptional results, we want to hear from you. This is an excellent opportunity to gain valuable experience in a thriving industry.

This role requires a versatile individual with a strong administrative background and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Office management and administration
• Reception Duties: Manage incoming calls, emails, and visitors.
• Office Maintenance:Oversee office supplies, equipment, and maintenance issues.
• Facilities Management:Coordinate cleaning, repairs, and office layout.
• Health and Safety:Ensure compliance with health and safety regulations.
• Event Management:Organise company and social events.
• Travel and Accommodation:Book travel arrangements for staff.
• Office Support:Provide general administrative support to all department
• Financial and Reporting
• Financial Management:Process expenses, purchase orders, and invoices.
• Reporting:Prepare and submit required reports (e.g. CCS, security audit).
• Project Support
• Project Assistance:Contribute to various projects as needed (e.g., DetectX, Hotel Matcher).
• Data Management:Handle data validation and analysis.
• Client and Stakeholder Management
• Client Support:Assist with client meetings and events.
• Stakeholder Liaison:Maintain relationships with building management and suppliers.
• People and Culture
• Onboarding and Off-boarding:Support new and departing employees.
• Team Support:Contribute to a positive and efficient office environment.

Skills/Experience

• Essential Skills
• Organisational and Time Management: Ability to self manage, prioritise tasks, meet deadlines, and manage multiple projects simultaneously.
• Communication:Excellent verbal and written communication skills for interacting with colleagues, clients, and external parties.
• Interpersonal Skills: Strong relationship-building and teamwork abilities to collaborate effectively with different departments.
• Problem-Solving:Ability to think critically and find solutions to challenges.
• Attention to Detail:Meticulous approach to ensure accuracy in tasks and data management.
• Adaptability:Flexibility to handle changing priorities and responsibilities.
• Proficiency in IT: Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience
• Office Administration: Proven experience in a similar role, handling a variety of administrative tasks.
• Event Management:Experience in planning and executing events, including budgeting and coordination.
• Customer Service:Strong customer service orientation to interact with clients and visitors.
• Project Management: Ability to support and contribute to various projects.

At PredictX, every day is a leap towards reshaping the tech and AI landscape. It’s not just a job; it’s a journey to innovate and achieve excellence.

Ready to embark on this thrilling adventure? Join us, and let's redefine technology together!