AI-Savvy Office & Operations Coordinator

Milltown Partners GBR Limited; Greater London; On-site; GBP 32,000 - 52,000; Full time

Job summary

Milltown Partners GBR Limited seeks an Office & Operations Coordinator to run a busy London office, greet guests, manage meeting rooms, and keep critical subscriptions in check. The role requires initiative, curiosity about AI and technology, and pride in delivering a best-in-class experience for the team.

You will own front-of-house, liaise with vendors, keep stock, manage IT/AV setup, track renewals, coordinate team events, and support Europe operations.

Qualifications

• At least a year of experience in a similar assistant, coordinator or admin role.
• Proactive, ownership-driven approach and decision-making without being asked.
• Genuine curiosity about AI and technology and using it to work smarter.
• Fluent written and spoken English; right to work in the United Kingdom.
• Experience managing relationships with external vendors, suppliers and subscriptions.

Responsibilities

• Own front of house, meeting room readiness and office upkeep; fix issues before escalation.
• Liaise with vendors and suppliers on maintenance, deliveries and services.
• Keep office stocked with first aid, stationery, IT equipment, food and drink; manage weekly orders.
• Own IT and AV setup; troubleshoot systems and set up presentations.
• Manage subscriptions, track renewals and maintain records.
• Coordinate team and client gifting; manage hampers programme.
• Use AI tools to design simple systems and trackers for the team.
• Provide holiday cover for Office Management and Executive Support teams.
• Act as London office fire warden and first aider (training provided).
• Support Europe team events and weekly Lunch & Learn sessions.

Skills

Initiative

Ownership-driven

AI/technology curiosity

Fluent English

Vendor management

Decision making without prompting

Tools

Google Suite

Claude

HubSpot

Job description

Milltown Partners GBR Limited seeks an Office & Operations Coordinator to run a busy London office, greet guests, manage meeting rooms, and keep critical subscriptions in check. The role requires initiative, curiosity about AI and technology, and pride in delivering a best-in-class experience for the team.

You will own front-of-house, liaise with vendors, keep stock, manage IT/AV setup, track renewals, coordinate team events, and support Europe operations.