Operations & Office Coordinator — Drive Efficiency & Growth

HR Genie; Kenilworth; On-site; GBP 7,700 - 13,000; Full time

Job summary

HR Genie in Kenilworth, Cape Town, is seeking a mature, highly organised Business Operations & Office Coordinator to align operations, sales, projects, HR and office administration.

You will work closely with directors to drive process improvement, coordinate across teams, manage reporting, and help create a positive, professional workplace.

This hands-on role rewards ownership and accountability, focusing on keeping things on track and supporting strategic growth.

Qualifications

• Matric/Grade 12 with a certificate/diploma in Business Administration or Office Administration or related field advantageous.
• 10 years' overall working experience with at least 5 years in a similar operations/office coordination role.
• MS Office proficiency (Excel, PowerPoint, Word, Outlook).
• Experience with Trello, ActiveCollab, Salesforce and payroll systems.

Responsibilities

• Coordinate day-to-day operational requirements across technical, support, projects, sales and administration. Maintain visibility of projects and deadlines.
• Drive weekly sales pipeline meetings and follow-ups; track quotations and client decisions.
• Coordinate upcoming installations and projects with relevant teams and ensure resources are in place.
• Act as first point of contact for routine employee and workplace matters and handle HR administration.
• Maintain office organization, suppliers, events and culture initiatives.
• Maintain records, trackers and reports; take minutes and ensure action points are followed through.

Skills

Organisation

Time management

MS Office

Education

Matric / Grade 12

Business Administration Diploma

Tools

Trello

ActiveCollab

Salesforce

SimplePay

Job description

HR Genie in Kenilworth, Cape Town, is seeking a mature, highly organised Business Operations & Office Coordinator to align operations, sales, projects, HR and office administration.

You will work closely with directors to drive process improvement, coordinate across teams, manage reporting, and help create a positive, professional workplace.

This hands-on role rewards ownership and accountability, focusing on keeping things on track and supporting strategic growth.