Operations Coordinator

Huntress; Wetherby; On-site; GBP 27,000 - 33,000; Full time

Job summary

Huntress, on behalf of a successful international business, is seeking a organised, proactive Sales & Operations Administrator to join the friendly UK team. The role is fully office based, supporting the sales team, customers and colleagues across the business.

If you thrive in a busy environment, you will process orders, manage invoicing, coordinate deliveries and handle travel, meetings and reports as part of a varied, fast-paced role. A proactive, team-focused mindset is essential.

Qualifications

• Busy administration, sales support or operations experience.
• Strong organisational skills and the ability to prioritise a varied workload.
• Confident communicator with excellent customer service skills.
• High attention to detail and accuracy.
• Microsoft Office skills, particularly Excel.
• Sage experience is advantageous but not essential.
• Enjoys working as part of a close-knit, supportive team.
• Proactive and willing to get involved wherever needed.

Responsibilities

• Process customer orders from start to finish.
• Raise invoices, credit notes and purchase orders.
• Manage order fulfilment and coordinate deliveries.
• Liaise with customers and suppliers to ensure orders run smoothly.
• Book UK and international travel and accommodation.
• Organise meetings, exhibitions and company events.
• Maintain stock records and coordinate logistics.
• Produce reports, update spreadsheets and maintain databases.
• Diary management and support the wider sales team.
• Provide excellent customer service via phone and email.
• Support marketing activity and promotional materials.
• General office administration including post and stationery.
• Assist with ad hoc projects as the business grows.

Skills

Organisational skills

Customer service

Attention to detail

MS Excel

Proactive attitude

Team player

Tools

Sage

Job description

Looking for a role where no two days are the same? We're recruiting on behalf of a successful international business looking for an organised, proactive Sales & Operations Administrator to become an integral part of their friendly UK team. This is a varied, fast-paced position where you'll support the smooth running of the office while working closely with the sales team, customers and colleagues across the business. The role is fully office based - no hybrid working is offered.

If you thrive in a busy environment, enjoy spinning multiple plates and take pride in keeping everything organised behind the scenes, we'd love to hear from you.

What you’ll be doing:

• Processing customer orders from start to finish
• Raising invoices, credit notes and purchase orders
• Managing order fulfilment and coordinating deliveries
• Liaising with customers and suppliers to ensure orders run smoothly
• Booking UK and international travel and accommodation
• Organising meetings, exhibitions and company events
• Maintaining stock records and coordinating logistics
• Producing reports, updating spreadsheets and maintaining databases
• Diary management and supporting the wider sales team
• Providing excellent customer service via phone and email
• Supporting marketing activity, including email campaigns and promotional materials
• General office administration including post, stationery and meeting coordination
• Assisting with ad hoc projects as the business continues to grow

What we’re looking for:

• Previous experience within a busy administration, sales support or operations role
• Strong organisational skills with the ability to prioritise a varied workload
• Confident communicator with excellent customer service skills
• High attention to detail and accuracy
• Strong Microsoft Office skills, particularly Excel
• Experience using Sage would be advantageous but isn't essential
• Someone who enjoys working as part of a close-knit, supportive team
• A proactive, positive attitude and willingness to get involved wherever needed

What’s on offer:

• Salary up to £30,000
• A genuinely varied role where every day is different
• Friendly and supportive team environment
• Opportunity to work for a successful international business
• Stable, growing company with long-term career prospects
• Modern office environment
• Monday to Friday working hours with no weekend work

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.