Operations Coordinator

Volvo Group; Warwick; Hybrid; GBP 28,000 - 33,000; Full time

Benefits offered by this job

Pension scheme

Healthcare (Bupa & Dental)

Employee Assistance Programme

Teleworking from abroad (up to 1 week/

Holiday entitlement 33 days

Parental leave

Discounts on purchases

Job summary

Volvo Group is seeking an Operations Coordinator for Volvo Action Service based in Warwick. You will own breakdowns and repairs, providing prompt, professional, and customer-focused support across the UK.

The role operates in a hybrid model (4 days in office, 1 day WFH) with a 12-week shift rotation and 40-hour weeks, including weekend coverage when required. You will work with the UK and European teams, using Volvo systems to track cases and keep customers informed.

Qualifications

• Experience in retail or customer service-facing roles.
• Strong communication skills and a customer-first mindset.
• Ability to manage and resolve issues efficiently in a fast-paced environment.

Responsibilities

• Take ownership of breakdown cases across the UK and drive them to resolution.
• Handle calls from customers, dealerships and colleagues with clear updates.
• Collaborate with dealer networks and UK teams for seamless service.
• Apply problem-solving to unexpected challenges to achieve the best outcome.
• Use Volvo systems to track, manage and resolve cases efficiently.

Skills

Customer service

Communication

Problem solving

Teamwork

Phone handling

Tools

Microsoft Dynamics

One Case

CRM systems

Job description

Location: Warwick, Hybrid working: 4 days in the office and 1 day a week working from home

Salary: Up to £28,038 basic, depending on experience

18% shift allowance: Maximum up to £33.084 depending on basic

12-week shift rotation, published a year in advance. All shifts are 8 hours with a 30-minute break. Depending on the rotation, hours may be slightly more or less in a given week, but average 40 hours per week.

During Each 12-week Cycle, You Will Work

• 2 weeks of night shifts
• A variety of shifts starting mainly at 06:00, 08:00, 11:00, and 14:00
• 5 weekends

At Volvo Trucks, we do more than build trucks. We keep the world moving. From delivering essential goods to connecting communities, our vehicles, technology and people make a real difference every day. At Volvo Action Service (VAS), we ensure that Volvo Group customers receive prompt, reliable support whenever their vehicles face issues. Exceptional customer service drives everything we do and we take a proactive approach to getting vehicles back on the road quickly and smoothly.

As an Operations Coordinator, you will be at the heart of our customer support network. Whether a vehicle is in the UK or beyond, you will take ownership of breakdowns and repairs, giving customers peace of mind and ensuring every situation is handled efficiently and professionally.

We are Volvo Action Service - YouTube

What Can Volvo Group Offer You

• Pension scheme: We offer a matched pension scheme of up to 7% of your salary, with incremental benefits based on length of service, including death in service cover.
• Healthcare: Benefit from access to Bupa Cover and Dental insurance.
• Employee Assistance Programme: Take advantage of wellness, mindfulness and counselling services to support your overall well-being.
• Teleworking from abroad for up to 1 week a year
• Holiday Allowance: 33 days annual leave (increasing with length of service), plus the option to buy up to 5 additional days. Bank holidays are included within this allowance.
• Maternity and Paternity leave: Maternity leave (6 months full pay, 6 months half pay) and 5 weeks of paternity leave, with 3 weeks flexible to take at any point.
• Discounts on various purchases: Enjoy savings on shopping vouchers, cinema tickets, holidays and travel.

You can learn more about the rewards and benefits of working at Volvo Group here: Volvo Group Employee Benefits

What will you do?

• Puts the customer first, always striving to deliver the best possible service and solution
• Take ownership of breakdown cases across the UK, seeing each through to resolution
• Take calls from customers, dealerships and colleagues, ensuring clear, timely communication and updates throughout
• Collaborate with the dealer network and colleagues across the UK to ensure seamless service
• Apply creative problem-solving to unexpected challenges to achieve the best outcome
• Use Volvo systems, including Microsoft Dynamics and One Case, to track, manage and resolve cases efficiently

You will report directly to the Customer Support Manager and work closely with a large team of UK and European Operations Coordinators who can provide guidance and advice. Full training is provided on all Volvo systems and ways of working.

Who Are You?

A customer-focused and confident professional who thrives in a fast-paced, problem-solving environment.

• Able to communicate clearly with a wide range of people, from drivers and fleet managers to business owners
• Comfortable working on the phones and managing cases directly with customers
• Experience in retail or customer service-facing roles, solving issues efficiently and effectively
• You may have experience with CRM systems or case management systems (advantageous)
• Open to shift work, supporting our 24/7 service to keep customers moving at all times
• Strong written and verbal communication skills
• Adaptable and proactive, finding solutions even in unexpected situations
• Supports colleagues and works well within a team

We are Volvo Group | About us and what we do YouTube Glassdoor Indeed LinkedIn

All Volvo Group adverts are advertised for a minimum of 10 working days from the posting date.

We value your data privacy and therefore do not accept applications via mail.

Who We Are And What We Believe In

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.