Operations Coordinator

PURPOSEFUL VENTURES; London; Hybrid; GBP 28,000; Full time

Job summary

A charity organization is seeking an Operations Coordinator to ensure smooth operation and support various projects. The role requires excellent organisational skills, attention to detail, and the ability to maintain relationships, making it ideal for someone passionate about social impact and eager to contribute actively within a dynamic team.

Qualifications

• Experience in varied administration and operations roles.
• Excellent excel user; capable of maintaining confidentiality.
• Reliable and punctual with a strong commitment to improving systems.

Responsibilities

• Manage mailboxes, coordinate diaries and organise events.
• Anticipate team requirements and ensure efficient operations.
• Collect data for month-end reports and undertake minute-taking.

Skills

Organisational skills

Communication

Interpersonal skills

Numeracy

Time management

Research skills

Education

Degree or equivalent work experience

Job description

Operations Coordinator

Reports to:Operations and Special Projects Manager

Location:West London, currently operating an agile working policy with a minimum of two core days in the office (Tuesday and Wednesday)

Employment Type:Permanent

Working Pattern:Full time and part time considered

Closing date:23rd June at 9am

Annual Salary:£28,000

About the role:

Our Operations Coordinators help ensure that Purposeful Ventures runs smoothly and efficiently. You will work closely with the Operations and Special Projects Manager taking a proactive and varied role in the running of Purposeful Ventures, our projects, systems and facilities.

You will be anticipating and responding to team requirements so no two days will be the same – for example, managing mailboxes and correspondence, signposting staff, coordinating diaries, organising events, setting up meeting rooms, undertaking research, minute taking, collecting data for month end reports, and ensuring meticulous data entry.

This role would suit someone keen to gain exposure to a breadth of charity administration roles across operations, communications, philanthropy and finance. To thrive in this role you will be organised, have fantastic attention to detail, excellent written and numerical skills, a strong can-do attitude and a willingness to proactively contribute to the team in multiple different ways. You will enjoy working flexibly and collaboratively and forming strong working relationships.

At Purposeful Ventures you will find a great team of colleagues working together to create a fairer society where young people thrive. With a strong commitment to your growth, we offer support to help you excel professionally and advance your career, and a flexible working culture that champions both impact and balance. We offer in-office collaboration time in our state-of-the-art West London office with real flexibility to support your wellbeing, personal commitments and life outside work.

Key Requirements:

This role will suit someone who enjoys and excels in varied administration and operations roles, making things work well for staff and clients, and delivering efficient customer service both internally and externally.

The successful candidate will be passionate about creating a fairer society where all young people thrive and have:

Essential:

• Degree or equivalent work experience
• Basic understanding of general office procedures and administrative tasks
• Excellent organisational and time management skills, detail orientated and systematic with the ability to inject pace and ensure delivery of multiple moving parts of their work; able to prioritise requests for their time
• Excellent communication skills, both written and verbal, with the ability to adapt communication styles to the situation and audience
• Excellent interpersonal skills with experience of proactively developing and maintaining professional relationships
• Excellent numeracy skills, and a confident excel user
• Experience of undertaking research and organising and presenting findings
• Commitment to implementing and improving systems and processes
• Reliable and punctual
• Ability to maintain confidentiality
• Right to work in the UK

Desirable:

• Administration experience in an office or related environment
• Finance experience in an office or related environment
• Experience using a CRM and/or databases.

About Purposeful Ventures

Purposeful Ventures partners with social entrepreneurs and philanthropists to improve the education and well-being of young people from their earliest years. We do this by selecting, accelerating and, where we find a gap, incubating organisations which tackle particular issues. Together, we test and scale effective solutions and influence system change.