Junior Operations Coordinator

ASOS; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the fashion industry is looking for a detail-oriented individual to manage Purchase Orders and handle procurement tasks. The successful candidate will develop relationships with suppliers and ensure smooth operational processes within the team. This role requires strong organizational skills, effective communication, and proficiency in Microsoft Office. Offering opportunities for personal development and a flexible benefits scheme.

Benefits

25 days paid annual leave + extra celebration day

Discretionary bonus scheme

Private medical care scheme

Access to LinkedIn learning materials

Flexible benefits allowance

Employee sample sales

Qualifications

• Methodical, accurate, and extremely organized with a keen eye for detail.
• Strong written and spoken communication skills.
• Excellent time management and ability to work to strict deadlines.

Responsibilities

• Responsible for raising Purchase Orders and procurement queries.
• Maintain and update expenditure trackers in line with monthly budgets.
• Facilitate relations with suppliers and manage new supplier setups.

Skills

Communication Skills

Organizational Skills

Numeracy Skills

Attention to Detail

Time Management

Tools

Microsoft Office Suite

Job description

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Reporting to the Operations Lead to carry out and be responsible for all Purchase Order raising for ASOS Studios in Microsoft Dynamics and all other administrative tasks relating to resourcing and procurement. You will work to build a strong relationship with the wider Operations team and key resourcing and financial stakeholders in the department. You will need to be able to facilitate the payment of suppliers and sourcing and booking of freelance.

What you'll be doing...

• Use our booking systems to send out booking confirmations and purchase orders of freelance and models booked
• Create and send out call sheets to all teams in line with the shoot schedule
• Work with the wider Operations team to extract all booking information for models and freelancers from the relevant booking systems flagging issues where required
• Be responsible for raising Purchase Orders and credit card purchases for all teams across ASOS Studios and dealing with any queries
• Complete all purchases and procurement related queries for the Studios
• Complete payments by receiving, verifying, and reconciling invoices
• Maintain and update expenditure trackers in line with monthly budgets
• Resolve queries and offer solutions to prevent future occurrences whilst maintaining strong relationships with suppliers
• Facilitate the ease of sourcing and booking freelance
• Build relationships with key stakeholders across the department to provide payment solutions
• Centralise and manage the set-up of new suppliers across the department
• Monitor quality of data input from all relevant sources escalating to Senior Operations Coordinator when required

Qualifications

Who we'd like to meet...

• Methodical, accurate and extremely organised with a keen eye for detail
• Competent with budgets, spreadsheets and reporting
• Strong written and spoken communication skills. You should be approachable and personable
• Excellent numeracy skills, attention to detail and strong administration skills
• Excellent time management and ability to work to strict deadlines
• Ability to listen carefully and ask the right questions
• Ability to work confidently with figures, absorb lots of information, and willing to learn and take on responsibility
• Use own initiative – a self-starter who can anticipate others’ needs with strong judgment, common sense, discretion and professional maturity
• Excellent relationships with suppliers and across the business
• Demonstrates a consistent enthusiastic approach to independent work and team projects
• Skilled in Microsoft Word, PowerPoint, Excel, Outlook, In Design and in the general day to day running of a PC and/or MAC

Additional Information

• ASOS Develops (personal development opportunities across the business)
• Employee sample sales
• Access to a huge range of LinkedIn learning materials
• 25 days paid annual leave + an extra celebration day for a special moment
• Discretionary bonus scheme
• Private medical care scheme
• Flexible benefits allowance - which you can choose to take as extra cash, or use towards other benefits