Operations Coordinator

The Globe; Greater London; On-site; GBP 29,000 - 35,000; Part time

Benefits offered by this job

30 days holiday pro rata

Bank holidays pro rata

10% employer pension contribution

Training and development opportunities

Flexible days and hours

Job summary

The Globe Community Project is seeking an Operations Coordinator in London. You will keep our frontline work on track by coordinating meetings, maintaining data accuracy, and ensuring our systems run smoothly.

You’ll support HR, procurement, and financial processes while producing regular project figures. You should be systems- and process-driven, with excellent written English, a track record of office work, and the ability to juggle priorities calmly.

Qualifications

• Demonstrable office experience and accuracy is essential.
• Excellent written English and attention to detail are required.
• System- and process-driven approach with strong organizational skills.
• Ability to juggle competing priorities calmly and meet deadlines.
• Comfort with spreadsheets and numerical data.

Responsibilities

• Keep calendar and meetings on track; schedule, take minutes, chase actions.
• Spot issues early and flag risks before they become problems.
• Maintain office, IT, equipment, insurance and procurement; troubleshoot as needed.
• Support recruitment, HR and training administration.
• Track and allocate invoices to budgets; training provided.
• Produce accurate monthly, quarterly and annual project figures.
• Organise events and represent Globe Community Project at external meetings.
• Manage policy reviews from trustee comments to revisions.

Skills

Scheduling

Data accuracy

Systems & processes

Office experience

Spreadsheets & numbers

English writing

Job description

Our frontline work depends on what happens behind the scenes. As Operations Coordinator, you'll be the person who keeps everything on track. You'll make sure meetings happen and actions get followed up. You'll keep our data accurate and our systems working, and you'll sort things out when the tech lets us down. Your steady, capable work will enable frontline services that change lives.

• Keeping the calendar moving: scheduling project meetings, staff meetings and reporting deadlines, taking minutes, and chasing actions.
• Spotting when something is starting to slip, and flagging it before it becomes a problem.
• Looking after the office, IT, equipment, insurance and procurement, and troubleshooting whatever comes up.
• Supporting recruitment, HR and training administration
• Chasing and collating invoices and allocating them to budgets (we'll train and support you)
• Producing accurate monthly, quarterly and annual figures from project data.
• Organising the occasional event, and representing GCP at external meetings
• Managing our policy reviews, from collating trustee comments through to drafting revisions.

Do you love making things run smoothly? When meeting dates fall into place, the tracker is always up to date, and deadlines are met? We're a growing Tower Hamlets charity turning loneliness into connection, and we're looking for someone like you to keep us on track. You don't need to have worked in a charity before - what matters most is how you work. You're systems- and process-driven, with a great eye for detail. You're tenacious too; once a task is yours, you see it through. You're juggle competing priorities calmly, enjoy solving problems, and you're confident with spreadsheets and numbers. You'll have some demonstrable office experience, excellent written English, and a real connection to our values.

This role could suit someone who is studying part-time, has caring responsibilities, or wants to build experience in the charity sector. For the right person, it could grow in hours and seniority.

What we offer

Globe Community Project works with older people at risk of isolation, and recently-arrived women seeking sanctuary and their children. We help them find friendship, confidence and a sense of belonging. We're Buddhist-inspired, but our projects are for everyone, and our team and communities include people of all faiths and none, from many backgrounds. We aim to be a charity people love working for, caring equally for the wellbeing and development of the communities we serve, our team, volunteers and trustees.

• £32,136 pro rata (0.4 FTE or 2 days / 16 hours a week, including a paid lunch break)
• Flexibility on days and hours by agreement
• 30 days' holiday plus bank holidays (pro rata), rising with long service
• 10% employer pension contribution
• Training and development opportunities
• A warm, diverse, values-led team in Bethnal Green