Operations Assistant

RMS Recruitment Limited; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment agency is seeking an Operations Assistant / EA to the COO in London. This role involves providing high-level PA support, managing complex diaries, and offering administrative assistance across departments. The ideal candidate will have strong organisational skills, thrive under pressure, and possess at least 2 years of experience in an administrative role.

Qualifications

• Minimum 2+ years in an administrative role.
• Experience managing a senior executive’s diary/inbox preferred.

Responsibilities

• Provide high-level PA support to the COO.
• Maintain and organise filing systems for project documentation.
• Assist with procurement processes and general office admin.

Skills

Communication

Organisational Skills

Proactivity

Ability to Thrive Under Pressure

Job description

Key Details:

Role: Operations Assistant / EA to COO
Salary: Up to £40,000 DOE pus discretionary bonus
Location: London
Days in Office: 5 days a week

Key Responsibilities:

• Provide high-level PA support to the COO (complex diary, inbox, and travel management)
• Offer administrative support across departments including project managers, commercial staff, and the land & planning team
• Maintain and organise filing systems for project documentation, contracts, and compliance records
• Schedule meetings, manage appointments, and prepare agendas and meeting minutes
• Assist with procurement processes: raise purchase orders and liaise with suppliers
• Arrange travel and accommodation for site visits and conferences
• Act as the go-to person for general office admin and operational support

Skills and Experience:

• Minimum 2+ years in an administrative role
• Strong communication and organisational skills
• Experience managing a senior executive’s diary/inbox is preferred
•Proactive and highly organised
•Ability to thrive under pressure

RMS Recruitment thanks you for your application and looks forward to speaking to you. However, we regret that we will only be able to respond to successful applicants who fulfil all the criteria.
If you are already registered with RMS, please do not hesitate to contact your consultant directly quoting the above reference number.