Operations Assistant - PropTech

TN United Kingdom; London; Remote; GBP 25,000 - 35,000; Full time

Job summary

A leading prop tech business is seeking an Administrative Support professional for a fully remote role. You will provide essential administrative assistance, manage communications, and support operational tasks. Ideal candidates will have strong organisational skills and proficiency in Microsoft Office. Training will be provided to ensure success in this dynamic environment.

Qualifications

• Proven work experience in an administrative or operations support role.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Provide excellent customer service to residents and clients.
• Support the Operations Manager with daily tasks and projects.

Skills

Organisational skills

Time management

Communication

Interpersonal skills

Problem-solving

Tools

Microsoft Office Suite

Canvas

HubSpot

Job description

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This will be a fully remote role for a prop tech business that specialise in the operational living space across the UK and Spain.

About the role - You will need to work in an organised manner and proactively to provide administrative assistance to the business. You will be required to resolve customer queries for our key service via customer liaison and eventually become more comfortable working with our bespoke software suite. Training will be provided.

Key Responsibilities:

• Administrative Support:
• Manage calendars, schedule meetings, and coordinate appointments for the operations team.
• Prepare and organise documents, reports, presentations, and correspondence.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain and update databases, records, and filing systems.
• Operational Assistance:
• Support the Operations Manager in overseeing daily operational tasks and projects.
• Help with the preparation and processing of forms, orders, and other operational documents.
• Monitor and report on key operational metrics
• Identify and suggest areas for operational improvement and efficiency.
• Team and Stakeholder Support:
• Provide excellent customer service to our residents, clients, and other stakeholders.
• Assist with the onboarding and training of new employees.

Qualifications:

• Proven work experience in an administrative, operations support, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software programs.
• Strong organisational and time management skills with the ability to multitask and prioritise effectively in a fast-paced environment.
• Excellent written and verbal communication skills.
• Outstanding interpersonal skills and the ability to build rapport with diverse individuals.
• High level of accuracy and attention to detail.
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Problem-solving abilities and a willingness to learn and adapt to new challenges.

Desired Skills:

• Experience with Canvas and HubSpot.
• Knowledge of project management methodologies.
• Experience with data entry and basic data analysis.

If interested, please send an updated CV.