Personal Assistant

TalentYard Ltd; Greater London; Hybride; GBP 24 000 - 30 000; Temps partiel

Avantages offerts par ce poste

Hybrid working

Part-time role with flexibility

Creative business environment

Résumé du poste

TalentYard Ltd, an international art business based in Mayfair, is seeking an Operations & Finance Coordinator for a part-time role, 3 days per week. You will work closely with the Finance Manager and MD, supporting finance, operations, HR and IT to keep day-to-day activities organized.

Experience in payroll and EoR platforms is a bonus. The role offers hybrid work: 1 day in Mayfair, 2 days from home, with a friendly, sociable team and clear opportunities to contribute to a growing creative

Qualifications

• Organised and proactive with ownership mindset.
• Experience supporting onboarding and offboarding of staff.
• Payroll experience; familiarity with EoR platforms is a bonus.
• Confidential handling of financial and employee data.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks independently and on time.

Responsabilités

• Finance: review expenses, assist with internal reports and supplier queries.
• Operations: manage software, licences, subscriptions and IT systems.
• HR: staff onboarding/offboarding and HR documentation.
• Payroll: coordinate onboarding/offboarding for payroll, liaise with EoR provider.
• Policies: help draft and roll out staff policies and handbooks.

Connaissances

Financial literacy

Payroll support

IT & software management

Onboarding/offboarding

Communication skills

Time management

Confidential information handling

Outils

HRIS systems

Payroll software

IT asset management

Description du poste

We’re delighted to be working with a successful, forward-thinking international art business based in Mayfair, who are looking for an Operations & Finance Coordinator to join their team on a part-time basis, working 3 days per week.

This is a varied and interesting role for someone who enjoys being at the heart of a business and getting involved across finance, operations, HR and IT. You’ll work closely with the Finance Manager and Managing Director, helping to keep the day-to-day running of the business smooth, organised and efficient.

You do not need a previous career in finance- our client is considering PA and Administrative candidates.

You’ll be joining a fantastic team of people who work hard, enjoy what they do and regularly socialise together — so there’s a great balance of professionalism and a genuinely friendly culture.

What you’ll be doing:

Finance

• Reviewing and managing company expense receipts and ensuring they are correctly categorised.
• Supporting the Finance Manager with accurate financial information and internal reporting.
• Liaising with regular suppliers and responding to general finance queries.
• Supporting colleagues with expense processes and helping to improve accuracy and efficiency.
• Assisting with the preparation of internal financial reports.

Business Operations

• Managing company software, subscriptions and information systems.
• Reviewing licences and corporate accounts to identify efficiencies and eliminate unnecessary costs.
• Supporting the management of hardware contracts, including company mobile phones.
• Ensuring licence receipts and relevant documentation are available for bookkeeping.
• Managing access to shared company resources and systems.
• Monitoring and managing company business rates.

HR & People

• Supporting the onboarding and offboarding of employees and workers, including IT setup, system access and HR documentation.
• Acting as the main administrator for international payroll, working closely with their Employer of Record (EoR) provider.
• Working with the Managing Director to draft, review and roll out staff policies and employee handbooks.

About you

We’re looking for someone who is organised, proactive and enjoys taking ownership. You’ll ideally have experience in an administration, operations, finance or HR support role, along with:

• Strong financial literacy and excellent attention to detail.
• Experience supporting employee onboarding and offboarding.
• Previous payroll experience; knowledge of EoR platforms would be a bonus.
• Confidence managing software, licences, user access and IT suppliers.
• Excellent written and verbal communication skills.
• The discretion and integrity required when handling confidential financial and employee information.
• The ability to work independently, manage your time effectively and confidently juggle a varied workload.

What’s on offer?

Salary up to £50,000 pro rata — up to £30,000 for 3 days per week

Hybrid working — 1 day in the Mayfair office and 2 days working from home

The opportunity to work within an exciting and creative art business

A friendly, sociable and supportive team

If you’re looking for a part-time role with variety, flexibility and the opportunity to make a real impact within a growing creative business, we’d love to hear from you.