Operations Administrator - Weighbridge & Logistics

Panda Ireland; Grantham; On-site; GBP 24,000 - 32,000; Full time

Job summary

Panda is seeking an organised Operations Administrator at our Caythorpe site to support daily operations, weighbridge duties, purchasing admin, and waste documentation. The role combines data entry, reporting and vehicle coordination within a busy facility.

You will use Power BI, Excel and SICOM to maintain records, generate reports and keep paperwork compliant. The ideal candidate has strong IT skills, attention to detail and capable teamwork.

Qualifications

• Experience in an administrative or operational support role.
• Strong IT skills, including competence in Microsoft Excel.
• Excellent attention to detail and a high level of accuracy.
• Strong organisational and time-management skills.
• Confident verbal and written communication skills.
• Ability to prioritise competing tasks in a busy working environment.
• Ability to work independently and as part of an operational team.
• Experience maintaining accurate records and processing detailed documentation.

Responsibilities

• Operate the site weighbridge, accurately weighing vehicles in and out.
• Record vehicle, customer, supplier, material and tonnage information.
• Complete and check weighbridge tickets and documentation.
• Process and coordinate purchase orders and approvals.
• Prepare, check and maintain export paperwork.
• Record information for incoming/outgoing waste streams.
• Maintain waste-transfer documentation and filing.
• Maintain records for material intake, processing and offtake.
• Coordinate bulk and export vehicle movements.
• Liaise with drivers, transport providers, customers, suppliers and site personnel.
• Monitor planned vehicle movements and communicate delays or issues.
• Enter and review information using Power BI, Excel and SICOM.
• Produce reports and provide accurate operational information.
• Maintain electronic and paper filing systems.
• Support invoice queries and verify against POs and weighbridge records.
• Assist management with general admin duties.
• Follow EH&S procedures and company policies.
• Undertake other administrative duties as required.

Skills

Administrative support

IT skills

Attention to detail

Organisational skills

Time management

Communication skills

Independent worker

Team collaboration

Tools

Power BI

Microsoft Excel

SICOM

Job description

Panda is seeking an organised Operations Administrator at our Caythorpe site to support daily operations, weighbridge duties, purchasing admin, and waste documentation. The role combines data entry, reporting and vehicle coordination within a busy facility.

You will use Power BI, Excel and SICOM to maintain records, generate reports and keep paperwork compliant. The ideal candidate has strong IT skills, attention to detail and capable teamwork.