Operations Administrator

Panda Ireland; Grantham; On-site; GBP 24,000 - 32,000; Full time

Job summary

Panda is seeking an organised Operations Administrator at our Caythorpe site to support daily operations, weighbridge duties, purchasing admin, and waste documentation. The role combines data entry, reporting and vehicle coordination within a busy facility.

You will use Power BI, Excel and SICOM to maintain records, generate reports and keep paperwork compliant. The ideal candidate has strong IT skills, attention to detail and capable teamwork.

Qualifications

• Experience in an administrative or operational support role.
• Strong IT skills, including competence in Microsoft Excel.
• Excellent attention to detail and a high level of accuracy.
• Strong organisational and time-management skills.
• Confident verbal and written communication skills.
• Ability to prioritise competing tasks in a busy working environment.
• Ability to work independently and as part of an operational team.
• Experience maintaining accurate records and processing detailed documentation.

Responsibilities

• Operate the site weighbridge, accurately weighing vehicles in and out.
• Record vehicle, customer, supplier, material and tonnage information.
• Complete and check weighbridge tickets and documentation.
• Process and coordinate purchase orders and approvals.
• Prepare, check and maintain export paperwork.
• Record information for incoming/outgoing waste streams.
• Maintain waste-transfer documentation and filing.
• Maintain records for material intake, processing and offtake.
• Coordinate bulk and export vehicle movements.
• Liaise with drivers, transport providers, customers, suppliers and site personnel.
• Monitor planned vehicle movements and communicate delays or issues.
• Enter and review information using Power BI, Excel and SICOM.
• Produce reports and provide accurate operational information.
• Maintain electronic and paper filing systems.
• Support invoice queries and verify against POs and weighbridge records.
• Assist management with general admin duties.
• Follow EH&S procedures and company policies.
• Undertake other administrative duties as required.

Skills

Administrative support

IT skills

Attention to detail

Organisational skills

Time management

Communication skills

Independent worker

Team collaboration

Tools

Power BI

Microsoft Excel

SICOM

Job description

About The Role

Operations Administrator

Location: Caythorpe

Working hours: 37.5 hours per week, Monday to Friday, 9:00am–5:30pm

Overtime: Paid at 1.5 times the standard hourly rate

Job type: Full-time

Role Overview

We are seeking an organised and proactive Operations Administrator to support the daily operation of our Caythorpe facility. This is a varied role combining weighbridge duties, purchasing administration, waste documentation, vehicle coordination and general operational support.

The successful candidate will have strong administrative and IT skills, excellent attention to detail and the ability to work effectively within a busy operational environment.

Main Duties And Responsibilities

• Operating the site weighbridge, including accurately weighing vehicles in and out
• Recording vehicle, customer, supplier, material and tonnage information
• Completing and checking weighbridge tickets and associated documentation
• Processing and coordinating purchase orders and purchase-order approvals
• Preparing, checking and maintaining export paperwork
• Accurately recording key information relating to incoming and outgoing waste streams
• Ensuring waste-transfer documentation is complete, accurate and properly filed
• Maintaining accurate records for material intake, processing and offtake
• Supporting the coordination of bulk and export vehicle movements
• Liaising with drivers, transport providers, customers, suppliers and site personnel
• Monitoring planned vehicle movements and communicating delays or operational issues
• Entering, maintaining and reviewing information using Power BI, Microsoft Excel and SICOM
• Producing reports and supplying accurate operational information when required
• Maintaining electronic and paper-based filing systems
• Supporting invoice queries and checking information against purchase orders and weighbridge records
• Assisting the operational management team with general administrative duties
• Following company procedures and all relevant environmental, health and safety requirements
• Undertaking other reasonable administrative duties in line with the Operations Administrator position

Essential

Skills and Experience

• Previous experience in an administrative or operational support role
• Strong IT skills, including competence in Microsoft Excel
• Excellent attention to detail and a high level of accuracy
• Strong organisational and time-management skills
• Confident verbal and written communication skills
• Ability to prioritise competing tasks in a busy working environment
• Ability to work independently and as part of an operational team
• Experience maintaining accurate records and processing detailed documentation

Desirable

• Previous experience operating a weighbridge
• Experience within the waste, recycling, logistics or transport industry
• Experience coordinating bulk or export vehicle movements
• Knowledge of export documentation and waste-transfer paperwork
• Experience processing purchase orders and resolving associated queries

Personal Attributes

• Reliable, punctual and professional
• Organised and methodical
• Proactive and willing to take ownership of tasks
• Comfortable communicating with drivers, customers, suppliers and colleagues
• Able to remain calm and accurate when working under pressure
• Committed to maintaining high standards of compliance, safety and administration

About You

About Us

We are Panda. We value waste.

We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.

Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.

At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together.

We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.

We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make.

And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing.

Our journey depends on talented, committed people who want to make an impact.

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve.

(DE&I Policy Statement)