Hazardous Waste Admin & Invoicing Specialist

Panda; Knottingley; On-site; GBP 22,000 - 30,000; Full time

Job summary

Panda is seeking an organised Operational Administration Assistant to support the Hazardous Waste Operations team. You will ensure completed jobs are accurately recorded, supported by the correct documentation and ready for invoicing, working closely with operations, sales, finance, suppliers and contractors.

The role requires strong attention to detail, the ability to handle financial and compliance documentation, and to drive issues through to resolution while maintaining orderly records and

Qualifications

• Previous experience in an administration, operations or finance-support role.
• Familiarity with invoicing processes, accounts procedures or financial ledgers.
• Strong numerical skills and a high level of accuracy.
• Excellent attention to detail when checking financial, operational and compliance information.
• Good working knowledge of Microsoft Word, Excel and Outlook.
• Strong organisational and time-management skills.
• The ability to manage competing priorities and meet reporting and month-end deadlines.
• Confidence communicating with colleagues, customers, suppliers and third‑party contractors.

Responsibilities

• Review completed jobs to ensure they are ready for invoicing within seven days of completion wherever possible.
• Confirm that customer-specific, operational and financial information has been recorded accurately.
• Check that each job has the required supporting paperwork attached.
• Manage the checking and recording of Duty of Care documentation, including waste consignment notes received from suppliers and third parties.
• Chase missing paperwork and confirmation of completed work, particularly ahead of month-end.
• Identify discrepancies or incomplete information and elevate issues to the Hazardous Waste Team Leader or Finance team.
• Maintain accurate copies, records and supporting documentation in line with company procedures.
• Work with sales and operations to ensure administrative support meets the needs of the business.
• Support data cleansing and other activities required to improve reporting accuracy.
• Provide administrative support to the supply chain and assist with system training for new employees.
• Answer incoming telephone calls and manage daily post when required.
• Provide cover for other administration functions across the business.
• Complete other reasonable duties delegated by the Technical Director.

Skills

Administrative support

Invoicing processes

Financial accuracy

Communication

Time management

Tools

Microsoft Word

Excel

Outlook

Job description

Panda is seeking an organised Operational Administration Assistant to support the Hazardous Waste Operations team. You will ensure completed jobs are accurately recorded, supported by the correct documentation and ready for invoicing, working closely with operations, sales, finance, suppliers and contractors.

The role requires strong attention to detail, the ability to handle financial and compliance documentation, and to drive issues through to resolution while maintaining orderly records and