Hazardous Waste Operations Administrator

Greenstar; Dewsbury; On-site; GBP 24,000 - 30,000; Full time

Job summary

Panda is seeking an organised and detail-focused Operational Administration Assistant to support our Hazardous Waste Operations team in the UK. You will ensure jobs are recorded with the correct documentation and prepared for invoicing, working with operations, sales, finance, suppliers and contractors.

The role requires strong attention to detail, comfort handling financial and compliance paperwork, and the drive to follow issues through to resolution, with responsibilities spanning month-end

Qualifications

• Previous experience in an administration, operations or finance-support role.
• Familiarity with invoicing processes, accounts procedures or financial ledgers.
• Strong numerical skills and a high level of accuracy.
• Excellent attention to detail when checking financial, operational and compliance information.
• Good working knowledge of Microsoft Word, Excel and Outlook.
• Strong organisational and time-management skills.
• The ability to manage competing priorities and meet reporting and month-end deadlines.
• Confidence communicating with colleagues, customers, suppliers and third-party contractors.
• Experience producing management information or working within structured reporting processes.
• A proactive approach and the confidence to follow outstanding actions through to completion.
• A flexible, positive attitude and willingness to support the wider team.
• Previous experience within hazardous waste, environmental services or another regulated industry would be advantageous.

Responsibilities

• Review completed jobs to ensure they are ready for invoicing within seven days of completion wherever possible.
• Confirm that customer-specific, operational and financial information has been recorded accurately.
• Check that each job has the required supporting paperwork attached.
• Manage the checking and recording of Duty of Care documentation, including waste consignment notes received from suppliers and third parties.
• Chase missing paperwork and confirmation of completed work, particularly ahead of month-end.
• Identify discrepancies or incomplete information and escalat[e] issues to the Hazardous Waste Team Leader or Finance team.
• Maintain accurate copies, records and supporting documentation in line with company procedures.
• Work with sales and operations to ensure administrative support meets the needs of the business.
• Support the development and maintenance of controls that improve the accuracy and speed of order processing and invoicing.
• Produce operational and management information reports when required.
• Support data cleansing and other activities required to improve reporting accuracy.
• Provide administrative support to the supply chain and assist with system training for new employees.
• Answer incoming telephone calls and manage daily post when required.
• Provide cover for other administration functions across the business.
• Complete other reasonable duties delegated by the Technical Director.

Skills

Administration experience

Finance-support experience

Numerical skills

Attention to detail

Organisational skills

Time management

Communication skills

Prioritisation

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Panda is seeking an organised and detail-focused Operational Administration Assistant to support our Hazardous Waste Operations team in the UK. You will ensure jobs are recorded with the correct documentation and prepared for invoicing, working with operations, sales, finance, suppliers and contractors.

The role requires strong attention to detail, comfort handling financial and compliance paperwork, and the drive to follow issues through to resolution, with responsibilities spanning month-end