Operations Administrator (Fixed Term, 12 Months)

Panda; Barkston; On-site; GBP 28,000 - 34,000; Full time

Job summary

Panda is seeking an organised Operations Administrator at our Barkston site to support daily operations. The role combines weighbridge duties, purchasing administration, waste documentation, vehicle coordination and general operational tasks.

The successful candidate will bring strong IT skills, attention to detail and the ability to work in a busy environment, liaising with drivers, customers and suppliers.

Qualifications

• Experience in an administrative or operational support role.
• Strong IT skills including Microsoft Excel.
• Excellent attention to detail and high accuracy.
• Strong organisational and time-management skills.
• Confident verbal and written communication skills.
• Ability to prioritise tasks in a busy environment.
• Ability to work independently and as part of a team.
• Experience maintaining accurate records and processing detailed documentation.

Responsibilities

• Operate the site weighbridge and weigh vehicles in and out.
• Record vehicle, customer, supplier, material and tonnage data.
• Complete and check weighbridge tickets and paperwork.
• Process and coordinate purchase orders and approvals.
• Prepare, check and maintain export paperwork.
• Record information for waste streams and ensure documentation is complete.
• Maintain filing systems, electronic and paper-based.
• Assist with admin duties and respond to invoice queries.

Skills

Administrative experience

IT skills

Attention to detail

Organisational skills

Verbal and written communication

Time management

Independent and team work

Record keeping

Tools

Power BI

Microsoft Excel

Job description

Location: Barkston

Working hours: 45 hours per week, Monday to Friday

Overtime: Paid at 1.5 times the standard hourly rate

Job type: Fixed-Term, 12 Months

Role Overview

We are seeking an organised and proactive Operations Administrator to support the daily operation of our Barkston facility. This is a varied role combining weighbridge duties, purchasing administration, waste documentation, vehicle coordination and general operational support.

The successful candidate will have strong administrative and IT skills, excellent attention to detail and the ability to work effectively within a busy operational environment.

Main Duties and Responsibilities

• Operating the site weighbridge, including accurately weighing vehicles in and out
• Recording vehicle, customer, supplier, material and tonnage information
• Completing and checking weighbridge tickets and associated documentation
• Processing and coordinating purchase orders and purchase-order approvals
• Preparing, checking and maintaining export paperwork
• Accurately recording key information relating to incoming and outgoing waste streams
• Ensuring waste-transfer documentation is complete, accurate and properly filed
• Maintaining accurate records for material intake, processing and offtake
• Supporting the coordination of bulk and export vehicle movements
• Liaising with drivers, transport providers, customers, suppliers and site personnel
• Monitoring planned vehicle movements and communicating delays or operational issues
• Entering, maintaining and reviewing information using Power BI, Microsoft Excel and SICOM
• Producing reports and supplying accurate operational information when required
• Maintaining electronic and paper-based filing systems
• Supporting invoice queries and checking information against purchase orders and weighbridge records
• Assisting the operational management team with general administrative duties
• Following company procedures and all relevant environmental, health and safety requirements
• Undertaking other reasonable administrative duties in line with the Operations Administrator position

Skills and Experience

Essential

• Previous experience in an administrative or operational support role
• Strong IT skills, including competence in Microsoft Excel
• Excellent attention to detail and a high level of accuracy
• Strong organisational and time-management skills
• Confident verbal and written communication skills
• Ability to prioritise competing tasks in a busy working environment
• Ability to work independently and as part of an operational team
• Experience maintaining accurate records and processing detailed documentation

Desirable

• Previous experience operating a weighbridge
• Experience within the waste, recycling, logistics or transport industry
• Experience coordinating bulk or export vehicle movements
• Knowledge of export documentation and waste-transfer paperwork
• Experience processing purchase orders and resolving associated queries

Personal Attributes

• Reliable, punctual and professional
• Organised and methodical
• Proactive and willing to take ownership of tasks
• Comfortable communicating with drivers, customers, suppliers and colleagues
• Able to remain calm and accurate when working under pressure
• Committed to maintaining high standards of compliance, safety and administration

About Panda

We are Panda. We value waste.

We’re in the business of waste manage… [content truncated for brevity]

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve. (DE&I Policy Statement)