Operations Administrator

Wild Recruitment; Portsmouth; On-site; GBP 25,000 - 31,000; Full time

Job summary

Wild Recruitment is seeking an Operations Administrator in Portsmouth to support the day-to-day running of operations. The role involves handling customer requests, audits, fleet administration and reporting, ensuring tasks are delivered accurately and on time.

The position requires strong attention to detail, organisation and the ability to juggle priorities in a busy environment. Salary information is provided as up to £28,000 and reflects responsibilities within a dynamic team.

Qualifications

• Previous experience in an administration, coordination or operations role.
• High levels of data accuracy and attention to detail.
• Strong organisational skills with ability to manage competing priorities.

Responsibilities

• Manage customer requests from quotation through to order processing and fulfilment.
• Coordinate collections, audits, certificates and reports within deadlines.
• Handle multiple inboxes and communicate with customers and internal teams.
• Produce operational, customer and KPI reports.
• Process invoices and maintain accurate records across systems.
• Coordinate servicing, repairs, MOTs and defect management for a fleet.

Skills

Administrative experience

Attention to detail

Organisation

Excel

Outlook

Tools

CRM systems

Job description

Operations Administrator

Portsmouth Up to 28,000

Are you highly organised, resilient and able to keep pace in a busy environment where priorities can change at a moment's notice?

We're looking for an Operations Administrator to support the day-to-day running of our operations, ensuring customer requests, audits, fleet administration and reporting activities are delivered accurately and on time. This is a varied role that requires strong attention to detail, excellent organisation and the ability to juggle multiple priorities simultaneously.

Key Responsibilities

• Manage customer requests from quotation through to order processing and fulfilment.
• Coordinate collections, audits, certificates and reports within agreed deadlines.
• Manage multiple inboxes and maintain effective communication with customers and internal teams.
• Produce operational, customer and KPI reports.
• Process invoices and maintain accurate records across internal systems.
• Coordinate servicing, repairs, MOTs and defect management for a fleet of 12-15 vehicles.
• Track actions, update shared task lists and ensure deadlines are met.

What We're Looking For

• Previous experience in an administration, coordination or operations role.
• Excellent attention to detail and high levels of data accuracy.
• Strong organisational skills and the ability to manage competing priorities.
• Confident using Excel, Outlook and business systems.
• A proactive, positive and resilient approach.
• Someone who takes ownership, adapts quickly and follows tasks through to completion.

What's in it for You?

• Salary up to 28,000
• A varied and fast-paced role with genuine responsibility
• Opportunity to join a supportive team where your contribution makes a real difference

If you're someone who enjoys being busy, thrives on organisation and can keep multiple plates spinning at once, we'd love to hear from you.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.