Operations Administrator

Themmgroup; Cassington; On-site; GBP 25,000 - 28,000; Full time

Benefits offered by this job

24 days of holiday plus bank holidays

PPE requirements in operational areas

Job summary

A UK-based operations firm is seeking an Operations Administrator to support their Operations and Workshop teams. The ideal candidate will manage operational documentation, ensuring all records are up to date and audit ready. Responsibilities include liaising with teams, handling operational data, and ensuring that tasks are tracked for timely completion. Experience in an administrative role and data handling skills are essential. This position offers a salary ranging from £25,000 to £28,000 annually, alongside 24 days of holiday plus bank holidays.

Qualifications

• Previous administrative experience.
• Experience managing documentation and structured records.
• Experience tracking tasks and operational activities.

Responsibilities

• Maintain operational documentation and records accurately.
• Manage and update trackers for operational data.
• Liaise with managers and teams across sites.

Skills

Organisational skills

Attention to detail

Data handling and analysis

Communication skills

Job description

Purpose of the Role

We are looking for a highly organised and proactive Operations Administrator to support our Operations and Workshop teams. This role plays a key part in ensuring that operational documentation, records, and trackers are accurate, up to date, and audit ready, supporting the smooth running of daily operations.

Key Responsibilities

• Maintain operational documentation and records (physical and digital), ensuring they are accurate, up to date, and audit ready filed.
• Manage and update trackers and operational data to ensure accuracy, reliability and completeness.
• Track inspections, tasks, and actions to ensure timely completion and no outstanding items.
• Liaise with managers and operational teams across sites.
• Support coordination of operational activities, including schedules, inspections, and administrative processes.
• Analyse basic operational data and support reporting, including operational statistics.
• Make sense checks to identify inconsistencies or missing information to maintain operational control.
• Procurement of stationery and consumables.

Requirements

Experience

• Previous administrative experience.
• Experience managing documentation and structured records.
• Experience tracking tasks, actions, or operational activities.
• Comfortable working with multiple stakeholders across different teams.

Knowledge

• Basic stats data handling and analysis capability.
• Good level of English.

Nice to have

• Experience in operational, industrial, or workshop environments.
• Exposure to audits or structured documentation systems.
• Basic understanding of Health & Safety processes.

Behaviours we value

• Strong attention to detail and commitment to high-quality work.
• Proactive mindset with the ability to identify and act on gaps.
• Ability to organise tasks and manage multiple priorities.
• Ownership and accountability for completing tasks properly.
• Team-oriented approach to work with different stakeholders.
• Office-based role located at a Materials Recovery Facility.
• Fast-paced operational environment with regular interaction with site teams.
• Exposure to noise and industrial activity within operational areas.
• Working hours: Monday to Friday – 08:00 to 16:30.
• PPE requirements: in operational areas.

Salary

£25,000 – 28,000 per annum

Holiday entitlement

24 days + Bank holidays