Operational Administration Assistant

Net Zero Careers Accelerator; Dewsbury; Presencial; GBP 27.000 - 29.000; Jornada completa

Descripción de la vacante

Net Zero Careers Accelerator is seeking an organised Operational Administration Assistant to support its Hazardous Waste Operations team. You will help ensure completed jobs are accurately recorded, attached with the correct documentation and ready for invoicing, while coordinating with operations, sales, finance, suppliers and contractors.

The role requires attention to detail, strong numerical skills and experience in administration or finance-support.

Formación

• Experience in administration, operations or finance-support is required.
• Strong numerical skills and a high level of accuracy.
• Excellent attention to detail when checking financial, operational and compliance information.
• Good working knowledge of Microsoft Word, Excel and Outlook.
• Strong organisational and time-management skills.
• Ability to manage competing priorities and meet deadlines.
• Good communication skills and confidence dealing with colleagues, customers, suppliers and contractors.
• Strong attention to detail and numerical accuracy are essential.

Responsabilidades

• Review completed jobs to ensure they are ready for invoicing within seven days wherever possible.
• Check that customer, operational and financial information has been recorded accurately.
• Ensure required supporting paperwork is attached to completed jobs.
• Check and record Duty of Care documentation, including waste consignment notes.
• Chase missing paperwork and confirmation of completed work.
• Identify discrepancies or incomplete information and escalates issues appropriately.
• Maintain accurate records and supporting documentation in line with company procedures.
• Work with sales and operations teams to provide effective administrative support.
• Support controls that improve the accuracy and efficiency of order processing and invoicing.
• Produce operational and management information reports when required.
• Support data cleansing and activities designed to improve reporting accuracy.
• Provide administrative support to the supply chain.
• Assist with system training for new employees.
• Answer incoming telephone calls and manage daily post when required.
• Provide administrative cover across other business functions.
• Complete other reasonable administrative duties as required.
• Strong numerical skills and a high level of accuracy are essential.
• Proactive approach with the ability to follow outstanding actions through to completion.

Conocimientos

Attention to detail

Numerical accuracy

Administration experience

Finance-support experience

Time management

Prioritisation

Communication skills

Risk awareness

Proactivity

Herramientas

Microsoft Word

Excel

Outlook

Descripción del empleo

We are supporting an established environmental services organisation looking for an organised and detail-focused Operational Administration Assistant to support its Hazardous Waste Operations team. You will help ensure completed jobs are accurately recorded, supported by the correct documentation and ready for invoicing. Working closely with operations, sales, finance, suppliers and third-party contractors, you will maintain accurate records, follow up missing information and support an efficient month-end process. This role would suit an experienced administrator who is confident working with financial, operational and compliance documentation and is comfortable following outstanding issues through to resolution.,

• Review completed jobs to ensure they are ready for invoicing within seven days wherever possible.
• Check that customer, operational and financial information has been recorded accurately.
• Ensure required supporting paperwork is attached to completed jobs.
• Check and record Duty of Care documentation, including waste consignment notes.
• Chase missing paperwork and confirmation of completed work.
• Identify discrepancies or incomplete information and escalates issues appropriately.
• Maintain accurate records and supporting documentation in line with company procedures.
• Work with sales and operations teams to provide effective administrative support.
• Support controls that improve the accuracy and efficiency of order processing and invoicing.
• Produce operational and management information reports when required.
• Support data cleansing and activities designed to improve reporting accuracy.
• Provide administrative support to the supply chain.
• Assist with system training for new employees.
• Answer incoming telephone calls and manage daily post when required.
• Provide administrative cover across other business functions.
• Complete other reasonable administrative duties as required.
• Strong attention to detail and numerical accuracy are essential
• Previous administration, operations or finance-support experience is required
• Experience with invoicing or accounts procedures would be beneficial
• Previous experience in hazardous waste, environmental services or another regulated industry would be advantageous, Previous experience in an administration, operations or finance-support role.
• Strong numerical skills and a high level of accuracy.
• Excellent attention to detail when checking financial, operational and compliance information.
• Good working knowledge of Microsoft Word, Excel and Outlook.
• Strong organisational and time-management skills.
• Ability to manage competing priorities and meet deadlines.
• Good communication skills and confidence dealing with colleagues, customers, suppliers and contractors.
• Ability to identify issues and upscale potential operational, financial or compliance risks appropriately.
• Proactive approach with the ability to follow outstanding actions through to completion.

Desirable

• Experience with invoicing processes, accounts procedures or financial ledgers.
• Experience producing management information or working within structured reporting processes.
• Previous experience within hazardous waste, environmental services or another regulated industry.
• Experience handling compliance or operational documentation.
• Experience working with suppliers or third-party contractors.

• Full Time | Permanent | £26,500 - £29,000 per year, £26,500 - £29,000 annual salary depending on experience.
• Permanent employment.
• Opportunity to develop experience within environmental and hazardous waste services.
• A varied operational administration role working across finance, operations, supply chain and compliance.