Operations Admin Specialist (AI Tools)

Kingdom Services Group Ltd; Greater London; On-site; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Modern Canary Wharf office

Career development

AI-enabled tools

Job summary

Kingdom Services Group Ltd is seeking a meticulous Business Support Administrator to join our Canary Wharf team at Citi Bank Tower. Based in London, you will provide essential admin support to operations and management, handling document control, payroll-related tasks, onboarding, and client reporting.

The role emphasizes organisation, confidentiality, and proficiency in Microsoft 365 and AI-enabled tools to boost efficiency.

Qualifications

• Experience in a busy office or operational environment.
• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft 365 applications.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Professional approach with clients, suppliers and colleagues.
• Ability to work independently and as part of a wider team.
• Understanding of confidentiality and data handling.

Responsibilities

• Provide day-to-day administration support to operational and management teams.
• Maintain accurate records, trackers, spreadsheets, filing systems and documentation.
• Prepare reports, presentations, meeting packs and client-facing documents.
• Support workforce administration including starters, leavers, training, absence and holiday records.
• Assist with timesheet, attendance and payroll-related administration.
• Coordinate recruitment and onboarding documentation.
• Support KPI reporting, compliance tracking, audits and performance monitoring.
• Maintain document control systems and ensure records are up to date.
• Assist with purchase orders, supplier administration and invoice queries.
• Coordinate communication between sites, managers and support teams.
• Use Microsoft 365 applications including Outlook, Word, Excel, Teams, PowerPoint, SharePoint and OneDrive.
• Utilise approved AI tools, including Microsoft Copilot where available, to assist with administration, reporting and document preparation.
• Ensure confidentiality is maintained when handling sensitive employee, client and business information.

Skills

MS 365 proficiency

Communication

Time management

Documentation

Confidentiality

AI tools

Teamwork

Data handling

Tools

Microsoft Copilot

Job description

Kingdom Services Group Ltd is seeking a meticulous Business Support Administrator to join our Canary Wharf team at Citi Bank Tower. Based in London, you will provide essential admin support to operations and management, handling document control, payroll-related tasks, onboarding, and client reporting.

The role emphasizes organisation, confidentiality, and proficiency in Microsoft 365 and AI-enabled tools to boost efficiency.