Business Support Administrator

Kingdom Services Group Ltd; Greater London; On-site; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Competitive salary £32,500 per year

Modern Canary Wharf office

Career development opportunities

Exposure to AI tools and Microsoft 365

Job summary

Kingdom Services Group Ltd is recruiting a professional and highly organised Business Support Administrator to join the team at Citi Bank Tower, Canary Wharf, London. The role provides essential support to operational management, handles administration, document control, workforce coordination, client reporting, compliance and financial administration.

The ideal candidate will have strong attention to detail, excellent communication skills and proficiency with Microsoft 365 and AI-enabled tools.

Qualifications

• Experience in busy office/operational environment.
• Strong organisational and time management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft 365 applications.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Professional approach with clients, suppliers and colleagues.
• Ability to work independently and in a team.
• Understanding of confidentiality and data handling.
• Confidence using AI-enabled tools responsibly.

Responsibilities

• Provide day-to-day administration support to operational and management teams.
• Maintain records, trackers, spreadsheets, filing systems and docs.
• Prepare reports, presentations and client-facing documents.
• Support workforce administration including starters, leavers, training, attendance and holidays.
• Assist with timesheet, attendance and payroll-related administration.
• Coordinate recruitment and onboarding documentation.
• Support KPI reporting, compliance tracking, audits and performance monitoring.
• Maintain document control systems and ensure records are up to date.
• Assist with purchase orders, supplier administration and invoice queries.
• Coordinate communication between sites, managers and support teams.
• Utilise Microsoft 365 apps including Outlook, Word, Excel, Teams, PowerPoint, SharePoint, OneDrive.
• Utilise approved AI tools to assist with admin, reporting and docs.
• Ensure confidentiality maintained when handling sensitive information.

Skills

Administration experience

Organisational skills

Written and verbal communication

Microsoft 365 proficiency

Attention to detail

Time management

Independent work ethic

Confidentiality

AI tools familiarity

Stakeholder communication

Tools

Microsoft Copilot

SharePoint

Job description

Location:

CRBE Citi Bank Tower, 25 Canada Square, London, E14 5LQ

Salary:

£32,500 per year

Hours:

Average 40 hours per week

Shift Pattern:

Monday to Friday, 08:00 - 17:00 or 09:00 - 18:00

Requirements:

Basic DBS Check Required

About The Role

We are currently recruiting for a professional and highly organised Business Support Administrator to join our team based at the prestigious Citi Bank Tower in Canary Wharf. This is an excellent opportunity for an experienced administrator who enjoys working in a fast-paced environment, providing essential support to operational management teams while ensuring the smooth running of day-to-day business functions.
The successful candidate will play a key role in supporting operational delivery through effective administration, document control, workforce coordination, client reporting, compliance management and financial administration. This position requires strong attention to detail, excellent communication skills and confidence in using Microsoft 365 applications and AI-enabled tools to improve efficiency and productivity.

Key Responsibilities

• Provide day-to-day administration support to operational and management teams.
• Maintain accurate records, trackers, spreadsheets, filing systems and operational documentation.
• Prepare reports, presentations, meeting packs and client-facing documents.
• Support workforce administration including starters, leavers, training, absence and holiday records.
• Assist with timesheet, attendance and payroll-related administration.
• Coordinate recruitment and onboarding documentation.
• Support KPI reporting, compliance tracking, audits and performance monitoring.
• Maintain document control systems and ensure records remain accurate and up to date.
• Assist with purchase orders, supplier administration and invoice queries.
• Coordinate communication between sites, managers and support teams.
• Use Microsoft 365 applications including Outlook, Word, Excel, Teams, PowerPoint, SharePoint and OneDrive.
• Utilise approved AI tools, including Microsoft Copilot where available, to assist with administration, reporting and document preparation.
• Ensure confidentiality is maintained when handling sensitive employee, client and business information.

Skills and Experience Required

Essential

• Previous administration experience in a busy office or operational environment.
• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft 365 applications.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Professional approach when dealing with clients, suppliers and colleagues.
• Ability to work independently and as part of a wider team.
• Understanding of confidentiality and data handling requirements.
• Confidence using AI-enabled tools responsibly and accurately.

Desirable

• Experience within facilities management, cleaning services or a service-led environment.
• Experience supporting operational or contract management teams.
• Knowledge of timesheet, payroll or workforce management processes.
• Experience producing management reports and client documentation.
• Previous use of Microsoft Copilot or other AI productivity tools.

Personal Attributes

• Highly organised and methodical.
• Proactive with a positive attitude.
• Professional and approachable.
• Reliable and dependable.
• Flexible and adaptable to changing business priorities.
• Comfortable working within a fast-paced operational environment.
• Confident communicating with stakeholders at all levels.
• Takes ownership of tasks and works using their own initiative.

What We Offer

• Competitive salary of £32,500 per year
• Monday to Friday working pattern
• Modern office location at Canary Wharf
• Opportunity to work within a professional and supportive team
• Career development and progression opportunities
• Exposure to modern technology including Microsoft 365 and AI-powered business tools

If you are an organised administrator looking to develop your career within a dynamic operational environment, we would love to hear from you.