Canary Wharf Admin & Operations Coordinator

Kingdom Services Group; City Of London; Vor Ort; GBP 29.000 - 36.000; Vollzeit

Zusammenfassung

Kingdom Services Group is hiring a professional Business Support Administrator to join the Citi Bank Tower team in London. The role focuses on providing essential support to operational management, handling administration, document control, and financial tasks in a fast-paced environment.

You will use Microsoft 365 apps, assist with timesheets and payroll-related tasks, manage records, and support recruitment and onboarding.

Qualifikationen

• Previous administration experience in a busy office or operational environment.
• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft 365 applications.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Professional approach when dealing with clients, suppliers and colleagues.
• Ability to work independently and as part of a wider team.
• Understanding of confidentiality and data handling requirements.
• Confidence using AI-enabled tools responsibly and accurately.

Aufgaben

• Provide day-to-day administration support to operational and management teams.
• Maintain accurate records, trackers, spreadsheets, filing systems and operational documentation.
• Prepare reports, presentations, meeting packs and client-facing documents.
• Support workforce administration including starters, leavers, training, absence and holiday records.
• Assist with timesheet, attendance and payroll-related administration.
• Coordinate recruitment and onboarding documentation.
• Support KPI reporting, compliance tracking, audits and performance monitoring.
• Maintain document control systems and ensure records remain accurate and up to date.
• Assist with purchase orders, supplier administration and invoice queries.
• Coordinate communication between sites, managers and support teams.
• Use Microsoft 365 applications including Outlook, Word, Excel, Teams, PowerPoint, SharePoint and OneDrive.
• Utilise approved AI tools, including Microsoft Copilot where available, to assist with administration, reporting and document preparation.
• Ensure confidentiality is maintained when handling sensitive employee, client and business information.

Kenntnisse

Administration

Organisational skills

Communication

Microsoft 365

Attention to detail

AI tools

Time management

Confidentiality

Independent worker

Team collaboration

Tools

Microsoft 365

Jobbeschreibung

Kingdom Services Group is hiring a professional Business Support Administrator to join the Citi Bank Tower team in London. The role focuses on providing essential support to operational management, handling administration, document control, and financial tasks in a fast-paced environment.

You will use Microsoft 365 apps, assist with timesheets and payroll-related tasks, manage records, and support recruitment and onboarding.