Onboarding Specialist

Jobtailor; Manchester; On-site; GBP 26,000 - 38,000; Full time

Job summary

Jobtailor is seeking an Onboarding & HR Administration specialist to manage end-to-end onboarding for new hires across multiple EMEA countries. You will coordinate pre-boarding with TA, Hiring Managers, Payroll, IT and Facilities, and prepare compliant employment documents.

Responsibilities include monitoring onboarding progress, maintaining Workday records, conducting inductions, and driving HR projects while ensuring accurate data and adherence to policies.

Qualifications

• Experience supporting HR administration, onboarding, and employee lifecycle activities.
• Strong organisational skills with ability to manage multiple priorities and deadlines.
• Attention to detail and accuracy in employee data.
• Experience with HR systems; Workday experience advantageous.
• Understanding of employment documentation and multi-country compliance.

Responsibilities

• Deliver a seamless end-to-end onboarding experience for new hires across multiple EMEA countries.
• Coordinate pre-boarding and onboarding activities with Talent Acquisition, Hiring Managers, Payroll, IT, Facilities, and other key stakeholders.
• Prepare and process employment documentation in line with local legislation, company policies, and compliance requirements.
• Monitor onboarding progress and ensure all pre-employment checks and requirements are completed before start dates.
• Maintain accurate employee records in Workday and other HR systems.
• Conduct new hire inductions and provide onboarding guidance to employees and managers.
• Respond to onboarding-related queries within agreed service levels.
• Support HR projects and continuous improvement initiatives.
• Ensure consistent application of HR policies and governance requirements across the EMEA region.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Problem-Solving

Collaboration

Customer-First Mindset

Education

L3 Certificate in People Practice

Tools

Workday Proficiency

HR Systems Management

Job description

• Deliver a seamless end-to-end onboarding experience for new hires across multiple EMEA countries
• Coordinate pre-boarding and onboarding activities with Talent Acquisition, Hiring Managers, Payroll, IT, Facilities, and other key stakeholders
• Prepare and process employment documentation in line with local legislation, company policies, and compliance requirements
• Monitor onboarding progress and ensure all pre-employment checks and requirements are completed before start dates
• Maintain accurate employee records in Workday and other HR systems
• Conduct new hire inductions and provide onboarding guidance to employees and managers
• Respond to onboarding-related queries within agreed service levels
• Support HR projects and continuous improvement initiatives
• Ensure consistent application of HR policies and governance requirements across the EMEA region

Requirements

• Experience supporting HR administration, onboarding, employee lifecycle activities, or shared services operations
• Strong organisational skills with the ability to manage multiple priorities and deadlines simultaneously
• Exceptional attention to detail and commitment to accurate employee data
• Customer-first mindset and passion for positive employee experienceExcellent communication and stakeholder management skills
• Experience with HR systems and employee records management; Workday experience advantageous
• Understanding of employment documentation, compliance requirements, and HR processes within a multi-country environment
• Proactive, solutions-focused approach to problem-solving and process improvement
• Ability to work independently and contribute effectively within a collaborative global team
• L3 Certificate in People Practice or working towards
• Unable to sponsor visas; candidates requiring visa sponsorship now or in the future will not progress

Core Competencies

Demonstrates expertise in onboarding processes, employee lifecycle management, and compliance with local legislation across multiple EMEA countries. Proficient in utilizing HR systems like Workday for accurate employee records management and committed to enhancing the employee experience through effective communication and stakeholder engagement.

Highest-signal resume keywords

• Onboarding Experience
• HR Administration
• Workday Proficiency
• Compliance Knowledge
• Organizational Skills

ATS Optimization Keywords

Hard Skills

• Onboarding Processes
• Employee Lifecycle Management
• Employment Documentation
• HR Systems Management
• Data Accuracy

Soft Skills

• Attention to Detail
• Customer-First Mindset
• Communication Skills
• Problem-Solving
• Collaboration

Certifications & Qualifications

• L3 Certificate in People Practice

Industry Keywords

• EMEA Region
• Compliance Requirements
• HR Policies
• Stakeholder Management
• Pre-Employment Checks

Tools & Technologies

• Workday
• HR Systems