Onboarding Specialist

Light & Wonder; Manchester; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Annual performance bonus

Volunteer day

Birthday leave

Private Medical Insurance

Employee Assistance Programme

8% employer pension contributions

Remote GP Access

Wellbeing platform

Job summary

Light & Wonder is seeking an Onboarding Specialist to manage the end-to-end onboarding journey for new hires across multiple EMEA countries. The role partners with Talent Acquisition, Payroll, IT, and Facilities to deliver a seamless, compliant process that reflects our culture.

You will coordinate pre-boarding activities, maintain accurate HR records in Workday, and support continuous improvement across onboarding operations.

Qualifications

• Experience supporting HR administration, onboarding, employee lifecycle activities, or shared services operations.
• Strong organisational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Exceptional attention to detail and a commitment to maintaining accurate employee data.
• A customer-first mindset with a passion for delivering a positive employee experience.
• Excellent communication and stakeholder management skills, with the ability to build effective working relationships across the business.
• Experience working with HR systems and employee records management; Workday experience would be advantageous.
• Understanding of employment documentation, compliance requirements, and HR processes within a multi-country environment.
• A proactive, solutions-focused approach to problem-solving and process improvement.
• Ability to work independently while contributing effectively within a collaborative global team.

Responsibilities

• Deliver a seamless end-to-end onboarding experience for new hires across multiple EMEA countries.
• Coordinate pre-boarding and onboarding activities with Talent Acquisition, Hiring Managers, Payroll, IT, Facilities, and other key stakeholders.
• Prepare and process employment documentation in line with local legislation, company policies, and compliance requirements.
• Monitor onboarding progress and ensure all pre-employment checks and requirements are completed before start dates.
• Maintain accurate employee records in Workday and other HR systems, ensuring high levels of data integrity.
• Conduct new hire inductions and provide onboarding guidance to employees and managers.
• Respond to onboarding-related queries within agreed service levels, providing a professional and customer-focused service.
• Support HR projects and continuous improvement initiatives that enhance processes and the employee experience.
• Ensure consistent application of HR policies and governance requirements across the EMEA region.

Skills

HR administration

Onboarding coordination

Stakeholder management

Attention to detail

Customer-focused

Multicultural collaboration

Education

L3 Certificate in People Practice

Tools

Workday

Job description

Light & Wonder’s corporate team is comprised of incredible talent that works across the enterprise, defying boundaries to provide essential services in an extraordinary manner to ensure the success of the organization and the well-being of employees.

Position Summary

At Light & Wonder, we're bringing games to life with bold ideas, innovative technology, and passionate people. As an Onboarding Specialist, you'll play a pivotal role in creating exceptional first impressions for new employees joining our business across the EMEA region.

Working as part of our EMEA People Solution Center, you'll coordinate every stage of the onboarding journey, ensuring new team members feel welcomed, supported, and set up for success from day one. You'll collaborate with colleagues across Talent Acquisition, Payroll, People Partners, IT, Facilities and Hiring Managers to deliver a seamless, compliant, and engaging onboarding experience that reflects our culture and values.

If you're highly organised, passionate about employee experience, and thrive in a fast-paced environment where no two days are the same, we'd love to hear from you.

We're looking for people who are full of ideas, want to challenge the norm and work to our core values…

• Dare to be Bold - We always bring courage to work to reach for the unbelievable.
• Uphold Integrity - We promote accountability and respect to raise the bar for ourselves and the industry.
• Never Settle - We relentlessly push forward to create the extraordinary in every detail.
• Celebrate Perspectives - We combine diverse talent to look at the familiar in unfamiliar ways.
• Win as a Team – We bring out the best in each other to share collective success.

What You’ll Do

• Deliver a seamless end-to-end onboarding experience for new hires across multiple EMEA countries.
• Coordinate pre-boarding and onboarding activities with Talent Acquisition, Hiring Managers, Payroll, IT, Facilities, and other key stakeholders.
• Prepare and process employment documentation in line with local legislation, company policies, and compliance requirements.
• Monitor onboarding progress and ensure all pre-employment checks and requirements are completed before start dates.
• Maintain accurate employee records in Workday and other HR systems, ensuring high levels of data integrity.
• Conduct new hire inductions and provide onboarding guidance to employees and managers.
• Respond to onboarding-related queries within agreed service levels, providing a professional and customer-focused service.
• Support HR projects and continuous improvement initiatives that enhance processes and the employee experience.
• Ensure consistent application of HR policies and governance requirements across the EMEA region.

What You’ll Bring

• Experience supporting HR administration, onboarding, employee lifecycle activities, or shared services operations.
• Strong organisational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Exceptional attention to detail and a commitment to maintaining accurate employee data.
• A customer-first mindset with a passion for delivering a positive employee experience.
• Excellent communication and stakeholder management skills, with the ability to build effective working relationships across the business.
• Experience working with HR systems and employee records management; Workday experience would be advantageous.
• Understanding of employment documentation, compliance requirements, and HR processes within a multi-country environment.
• A proactive, solutions-focused approach to problem-solving and process improvement.
• Ability to work independently while contributing effectively within a collaborative global team.

Qualifications

L3 Certificate in People Practice or working towards (optional)

How You’ll Grow

• Develop expertise in HR operations and onboarding across a diverse range of EMEA countries and employment frameworks.
• Gain exposure to global HR processes, projects, and cross-functional stakeholder partnerships.
• Play an active role in shaping and improving onboarding experiences that have a direct impact on employee engagement and business success.

What can we offer you?

• Annual performance bonus
• 1 day paid leave to work on charitable projects
• 1 day paid for personal celebration e.g. birthdays
• Half Day for Health (encouraging you to take time away for you & your wellbeing)
• Up to 8% employer pension contributions
• A reward platform offering a cycle to work scheme and shopping and lifestyle discounts/cashback
• Remote GP Access alongside a wellbeing platform
• Private Medical Insurance
• Employee Assistance Programme (EAP)

Please note, we are unable to sponsor visas at this time. If you require visa sponsorship now or in the future we will not be able to progress with your application.

This job description should not be interpreted as all-inclusive; it is intended to identify major responsibilities and requirements of the job. The employee in this position may be requested to perform other job-related tasks and responsibilities than those stated above