On-site Contract Administrator - FM & Reporting

OCS; Nottingham; On-site; GBP 21,000 - 29,000; Full time

Benefits offered by this job

Award-Winning Employer

Digital Learning

Retail Perks via Hapi app

Professional Growth

Flexible Pay

Job summary

OCS UK & Ireland is seeking an organised administrator to join our contract management team in Keyworth (Nottingham). You will support maintenance scheduling, CAFM updates, and provide comprehensive admin cover for engineers and account managers.

The role requires experience with Microsoft Office, strong Excel skills, and the ability to manage documentation, budgets, and reporting to ensure contract performance and compliance.

Qualifications

• Experience working within facilities management (desirable).
• Good understanding and experience with Microsoft Office software packages and general IT knowledge, including intermediate Excel are essential for this position.
• Highly organised and detailed.
• Administrative experience is essential.
• Experience in using CAFM or other management systems (desirable).
• Prior experience in a similar role (desirable).
• Applicant must have the Right to Work in the UK.

Responsibilities

• Support with the scheduling of sub-contractor work as required.
• Updating internal CAFM system.
• Working collaboratively with the contract helpdesk.
• Working closely with the Account Manager, Tech Supervisor, and engineers to ensure delivery and support of planned maintenance and reactive tasks.
• Administrative support for the engineer on-call rota.
• Updating customer systems with required contractual updates.
• Financial and Commercial administration.
• Administration of contractual deliverables.
• Support the Account Director with financial and contractual tasks, including budget tracking and cost analysis.
• Prepare and compile monthly contract performance reports, ensuring accuracy and timeliness.
• Develop and maintain KPI reports on behalf of the Account Director, highlighting key metrics and performance indicators.
• Coordinate with internal teams and external contractors to gather necessary data for reporting.
• Maintain accurate and up to date records of all contract-related documentation.
• Ensure effective communication with clients, suppliers, and stakeholders regarding contract performance and compliance.
• Review and submission of reactive and project quotations.
• Ensure compliance with relevant regulations, standards, and best practices in contract administration.

Skills

Microsoft Office

Excel

Organisational skills

Administrative experience

Tools

CAFM

Job description

OCS UK & Ireland is seeking an organised administrator to join our contract management team in Keyworth (Nottingham). You will support maintenance scheduling, CAFM updates, and provide comprehensive admin cover for engineers and account managers.

The role requires experience with Microsoft Office, strong Excel skills, and the ability to manage documentation, budgets, and reporting to ensure contract performance and compliance.