Office Supervisor

Forrest Recruitment; Greater Manchester; On-site; GBP 31,000 - 38,000; Full time

Job summary

Office Supervisor role in Manchester City Centre, Mon–Fri, 35 hours per week, full‑time. The successful candidate will coordinate day‑to‑day office and facilities, support the team, manage suppliers and stakeholders, and uphold a consistently high standard of service and client experience across the business.

You will lead, coach and schedule staff, oversee office administration and purchasing, coordinate events and meetings, and ensure compliance with health and safety requirements, acting as a

Qualifications

• Experience in office services, facilities or operational management.
• Strong awareness of health and safety risks and ability to escalate concerns.
• Excellent organisational and time-management skills to handle multiple priorities.
• Strong communication and interpersonal skills for professional interaction at all levels.
• Proactive, detail-oriented and able to work under pressure.
• Good IT skills and confidence with MS Office and related software.

Responsibilities

• Ensure efficient, professional day-to-day operation of the office and a welcoming environment.
• Coordinate office, facilities and operational requirements with staff, clients, contractors and suppliers.
• Lead, coach and schedule team members, manage rotas, holidays and absence records.
• Oversee office administration and purchasing, invoicing, records and supplies.
• Coordinate events, meetings and hospitality, and assist with moves and relocations.
• Maintain accurate health and safety records, permits and risk assessments, and act as First Aider.

Skills

Office supervision

Facilities management

Staff coaching

First aid

Microsoft Office

Tools

Microsoft Office

Job description

Office Supervisor - Manchester City Centre

Mon to Fri, Full Time, 35 Hours Per Week

Up to £34,500 DOE + competitive benefit package

A leading organisation has an exciting opportunity for an experienced office services professional to support the efficient and smooth operation of the office. The role will be responsible for coordinating day-to-day office and facilities requirements, supporting the team, managing suppliers and stakeholders, and ensuring a consistently high standard of service and client experience across the business.

Responsibilities as Office Supervisor include:

• Ensure the efficient, smooth and professional day-to-day operation of the office, maintaining a welcoming, well-presented and fully functional working environment.
• Liaise with staff, clients, contractors and suppliers to coordinate office, facilities and operational requirements.
• Lead, coach and develop team members through training, performance and development reviews, objective setting and regular one-to-ones, while managing rotas, holiday and absence records to ensure effective staffing and operational cover.
• Manage office administration and purchasing activities, including invoices and payments, spreadsheets and records, stationery, office supplies, refreshments and consumables.
• Coordinate office functions, events, meeting room and hospitality requirements, as well as supporting office moves, relocations and associated logistics.
• Maintain accurate records and documentation in line with legislative, health and safety and internal requirements, including permits and risk assessments, and act as a designated First Aider.
• Provide Front of House support when required, including welcoming visitors, maintaining visitor records, issuing guest passes, assisting with mail distribution and providing switchboard support.

Essentials for Office Supervisor:

• Previous management or supervisory experience, and experience in office services, facilities or operational management.
• Strong awareness of operational, workplace and health and safety risks, with the ability to identify and escalte concerns appropriately.
• Excellent organisational and time-management skills, with the ability to manage multiple priorities effectively.
• Strong communication and interpersonal skills, with the confidence to communicate professionally at all levels.
• Strong attention to detail, with a proactive and professional approach to work.
• Ability to work effectively under pressure, prioritise competing demands and communicate priorities clearly with colleagues.
• Good IT skills, with confidence using a range of Microsoft Office and other relevant software packages.
• Adaptable and responsive to changing business needs, priorities and working environments.

Please note that due to the high volume of applications we receive, only those successfully shortlisted for the role will be personally contacted