Office & Safety Projects Coordinator

Pegasus Concepts Ltd; Chorley; On-site; GBP 23,000 - 29,000; Full time

Job summary

Pegasus Concepts Ltd is seeking an organized office administrator to support project administration, safety documentation, and day-to-day office operations. The role involves maintaining project records, RAMS, and coordinating with management, production teams, and installers.

Key duties include filing in SharePoint, preparing RAMS, organizing site access, issuing job sheets, and tracking timesheets for payroll and invoicing. Office-based position with room for growth.

Qualifications

• Experience in office administration or project support.
• Knowledge of RAMS and health and safety best practice.
• Proficiency with MS Office and SharePoint.
• Willingness to learn project processes and safety documentation requirements.
• Experience in signage, print, shopfitting, construction or installation-based businesses.

Responsibilities

• Set up and maintain project folders in SharePoint, with all docs filed correctly.
• Prepare RAMS for each job.
• Organise access equipment and site permits.
• Prepare and issue job sheets and installation packs.
• Coordinate delivery and installation dates with clients, suppliers and internal teams.
• Collect completed job sheets, installation photos, delivery notes and sign-off records.
• Track outstanding snagging items and handover records for invoicing.
• Collect timesheets for employees and subcontractors.
• Prepare payroll hour summaries.
• Maintain absence records and obtain management approval.
• Coordinate RAMS preparation, approval, and filing for each project.
• Populate RAMS templates with job details (scope, location, dates, personnel).
• Obtain technical input from PM or competent person for RAMS.
• Send approved RAMS to clients and main contractors on time.
• Maintain records of health and safety documentation and training.
• Coordinate site induction paperwork and permits as applicable.
• Maintain health and safety logs and follow-up on documentation.

Skills

Office administration

Project support

Coordination

RAMS knowledge

Microsoft Outlook

Education

Health and safety awareness training

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

SharePoint

Job description

Pegasus Concepts Ltd is seeking an organized office administrator to support project administration, safety documentation, and day-to-day office operations. The role involves maintaining project records, RAMS, and coordinating with management, production teams, and installers.

Key duties include filing in SharePoint, preparing RAMS, organizing site access, issuing job sheets, and tracking timesheets for payroll and invoicing. Office-based position with room for growth.