Office & Operations Manager - Engineering Projects

TSL; West of England; On-site; GBP 32,000 - 46,000; Full time

Job summary

TSL is seeking an Office Manager to join our expanding team. You will handle front-line communications, document control, procurement and vendor relations, and coordinate travel and events to support project delivery.

In a fast-paced environment, you will manage office budgets, asset registers, fleet administration, and ensure safety and compliance in collaboration with IT, HR, Safety and other functions.

Qualifications

• Experience of administration in an office environment.
• Excellent communication skills at all levels.
• Strong time management and logical decision-making ability.
• Excellent computer literacy, including the full package of Microsoft Office programs.

Responsibilities

• Answering calls and emails from customers and directing them to relevant staff.
• Document control, including updating, maintaining hard and soft copy files of both – projects and company documents.
• Creating an office budget and inventory for office suppliers.
• Monitoring/asset management: office supplies, including ordering stationery, furniture, electronic appliances, PPE, access control (keys, cards), IT equipment etc.
• Organizing travel arrangements for team members.
• Liaising with office landlord to ensure the office is kept clean, safe and compliant and ensuring all appliances are in good working order.
• Managing on-site and office cleaning company.
• Providing general support to visitors.
• Managing relationship with vendors, services providers, and landlord to ensure all invoices are paid on time.
• Managing receipts/invoices/delivery dockets and sending them back to the head office.
• Managing accommodation for TSL personnel and making sure that all invoices are paid on time.
• Supporting the organisation of TSL events.
• Managing administration associated with the fleet (car service, invoices, required repairs, etc.)
• Coordinating work with core business support services (IT, HR, Safety, Communications).
• Updating POR tracker, in cooperation with the Financial Controller.

Skills

Fast-paced environment

Administration

Communication

Time management

MS Office

Job description

TSL is seeking an Office Manager to join our expanding team. You will handle front-line communications, document control, procurement and vendor relations, and coordinate travel and events to support project delivery.

In a fast-paced environment, you will manage office budgets, asset registers, fleet administration, and ensure safety and compliance in collaboration with IT, HR, Safety and other functions.