Administrator

TSL; Chalfont St. Peter; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading international technical engineering firm in the UK is seeking a Project Administrator to handle construction project close-out activities. Responsibilities include managing documentation, ensuring compliance with quality standards, and facilitating communication between clients, subcontractors, and internal teams. The ideal candidate will have experience in construction project administration, strong attention to detail, and proficiency in Microsoft Office Suite and document management systems.

Qualifications

• Proven experience in construction project administration, focused on project close-out.
• Strong knowledge of construction processes and documentation requirements.
• Proficient in document management systems.

Responsibilities

• Prepare, compile, and manage all project close-out documents.
• Verify that all completion documents meet quality standards.
• Communicate with clients and subcontractors to resolve issues.

Skills

Construction project administration

Organisational skills

Attention to detail

Effective communication

Time management

Ability to work independently

Tools

Microsoft Office Suite

Autodesk

Aconex

Procore

Job description

TSL is a leading international technical engineering and construction partner operating across the UK, Ireland, and Mainland Europe. We focus on design and build contracts for end user clients, specialising in the Food, Pharmaceutical, Logistics, Data Centre and Advanced Manufacturing sectors.

TSL is committed to creating the spaces that enable the fourth industrial revolution, whilst ensuring we leave a positive environmental and social legacy for communities across the world. Our team work with our valued clients and supply chain partners to create a simple agenda concentrated on getting things done. Above all, we are focused on delivering first class projects, executed efficiently, without compromising on safety or quality.

Main Duties and Responsibilities

Documentation Management

• Prepare, compile, and manage all project close-out documents, including as built drawings, O&M manuals, warranties, test certificates, and commissioning reports.
• Track and maintain records of project documentation from subcontractors.
• Ensure all documentation complies with project specifications and contractual requirements.

Compliance & Quality Control

• Verify that all completion documents are accurate, complete, and meet quality standards.
• Assist with maintaining project compliance registers and audit trails.
• Support quality assurance teams during final inspections and audits.

Stakeholder Communication

• Communicate with clients, subcontractors, and internal teams to resolve outstanding issues related to project completion.
• Provide status updates and progress reports to the Head of Project Completion and other senior leadership.

Administrative Support

• Maintain and update project management systems and trackers related to project close-out.
• Organize and archive project documentation in accordance with company standards.
• Support the project team with general administrative duties as required.

Skills and Experience Required

• Proven experience in construction project administration, ideally with a focus on project close-out and documentation or document control.
• Strong knowledge of construction processes, terminology, and documentation requirements.
• Excellent organisational and time management skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.
• Familiarity with software such as Autodesk, Aconex, Procore, or similar project management/document control platforms.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively within a team environment.