Office Manager

TSL; West of England; On-site; GBP 32,000 - 46,000; Full time

Job summary

TSL is seeking an Office Manager to join our expanding team. You will handle front-line communications, document control, procurement and vendor relations, and coordinate travel and events to support project delivery.

In a fast-paced environment, you will manage office budgets, asset registers, fleet administration, and ensure safety and compliance in collaboration with IT, HR, Safety and other functions.

Qualifications

• Experience of administration in an office environment.
• Excellent communication skills at all levels.
• Strong time management and logical decision-making ability.
• Excellent computer literacy, including the full package of Microsoft Office programs.

Responsibilities

• Answering calls and emails from customers and directing them to relevant staff.
• Document control, including updating, maintaining hard and soft copy files of both – projects and company documents.
• Creating an office budget and inventory for office suppliers.
• Monitoring/asset management: office supplies, including ordering stationery, furniture, electronic appliances, PPE, access control (keys, cards), IT equipment etc.
• Organizing travel arrangements for team members.
• Liaising with office landlord to ensure the office is kept clean, safe and compliant and ensuring all appliances are in good working order.
• Managing on-site and office cleaning company.
• Providing general support to visitors.
• Managing relationship with vendors, services providers, and landlord to ensure all invoices are paid on time.
• Managing receipts/invoices/delivery dockets and sending them back to the head office.
• Managing accommodation for TSL personnel and making sure that all invoices are paid on time.
• Supporting the organisation of TSL events.
• Managing administration associated with the fleet (car service, invoices, required repairs, etc.)
• Coordinating work with core business support services (IT, HR, Safety, Communications).
• Updating POR tracker, in cooperation with the Financial Controller.

Skills

Fast-paced environment

Administration

Communication

Time management

MS Office

Job description

TSL is a leading international technical engineering and construction partner operating across the UK, Ireland, and Mainland Europe. We focus on design and build contracts for end user clients, specialising in the Food, Pharmaceutical, Logistics, Data Centre and Advanced Manufacturing sectors.

TSL is committed to creating the spaces that enable the fourth industrial revolution, whilst ensuring we leave a positive environmental and social legacy for communities across the world. Our team work with our valued clients and supply chain partners to create a simple agenda concentrated on getting things done. Above all, we are focused on delivering first class projects, executed efficiently, without compromising on safety or quality.

Main Duties and Responsibilities for the Office Manager:

• Answering calls and emails from customers and clients and directing them to relevant staff.
• Document control, including updating, maintaining hard and soft copy files of both – projects and company documents.
• Creating an office budget and inventory for office suppliers.
• Monitoring/asset management: office supplies, including ordering stationery, furniture, electronic appliances, PPE, access control (keys, cards), IT equipment etc.
• Organizing travel arrangements for team members.
• Liaising with office landlord to ensure the office is kept clean, safe and compliant and ensuring all appliances are in good working order.
• Managing on-site and office cleaning company.
• Providing general support to visitors.
• Managing relationship with vendors, services providers, and landlord to ensure all invoices are paid on time.
• Managing receipts/invoices/delivery dockets and sending them back to the head office.
• Managing accommodation for TSL personnel and making sure that all invoices are paid on time.
• Supporting the organisation of TSL events.
• Managing administration associated with the fleet (car service, invoices, required repairs, etc.)
• Coordinating work with core business support services (IT, HR, Safety, Communications).
• Updating POR tracker, in cooperation with the Financial Controller

Skills and Experience Required for the for the Office Manager:

• Capacity to work effectively in a fast-paced, dynamic environment
• Experience of administration in an office environment.
• Excellent communication skills and ability to communicate on all levels.
• Effective time management and logical decision-making ability.
• Excellent computer literacy, including the full package of Microsoft Office programs.