Office Operations & Events Coordinator

Jobtailor; Greater London; On-site; GBP 24,000 - 29,000; Full time

Job summary

Jobtailor in Greater London is seeking an organised office administrator to support daily admin tasks, document processing, and event coordination. The role includes processing DBS certificates and qualifications, preparing application packs for learners, tracking submissions, and maintaining meticulous records.

You will handle calls, emails, and data entry, order supplies, and assist with company events and travel arrangements.

Qualifications

• Organised and detail-oriented with strong administrative focus.
• Clear written and verbal communication skills.
• Comfortable with office software (MS Office / Google Workspace).
• Reliable and punctual with good record keeping.
• Admin experience is helpful but not essential.
• Experience with document management or processing is a bonus.
• Familiarity with event coordination or logistics is a bonus.
• Experience in training, education, or regulated settings is a bonus.

Responsibilities

• Processing, scanning and uploading DBS certificates and qualification documents
• Preparing and sending application packs to local councils on behalf of learners
• Tracking submissions and chasing outstanding paperwork
• Maintaining accurate records of all processed applications
• Managing day‑to‑day office admin tasks including filing, printing, and data entry
• Handling incoming calls, emails, and messages, directing them to the right person
• Ordering office supplies and keeping the workspace tidy and well‑stocked
• Assisting with the organisation and logistics of company events
• Booking meeting rooms, venues, and travel arrangements
• Coordinating RSVPs, attendee communications, and event materials
• Supporting on the day of events where required

Skills

Organised and detail-oriented

Clear communicator

Office software proficiency

Reliable and punctual

Administrative experience helpful

Document management experience nice-to

Event coordination logistics nice-to

Regulated industry familiarity nice-to

Tools

Microsoft Office

Google Workspace

Job description

Jobtailor in Greater London is seeking an organised office administrator to support daily admin tasks, document processing, and event coordination. The role includes processing DBS certificates and qualifications, preparing application packs for learners, tracking submissions, and maintaining meticulous records.

You will handle calls, emails, and data entry, order supplies, and assist with company events and travel arrangements.