Property Operations & Data Coordinator

Jobtailor; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

Jobtailor in Manchester is seeking a proactive Property Administrator to support the day-to-day management of our BTR & SFR portfolio in Manchester. You will organise workflows, maintain records and coordinate meetings with internal teams and external partners.

You will handle data trackers, reports, purchase orders, invoices and budget tracking, ensuring accuracy and timely updates. Strong Excel and communication skills are essential.

Qualifications

• Experience in a property, administrative, or operational support role.
• Strong organisational skills with ability to manage multiple priorities.
• Excellent attention to detail and accuracy.
• Proficient with Microsoft Office, especially Excel and PowerPoint.
• Comfortable handling data, trackers and reports.
• Strong communication with diverse stakeholders.

Responsibilities

• Support day-to-day management of the BTR & SFR portfolio with strong organisation and coordination.
• Maintain property records, documents, and data trackers.
• Coordinate meetings (weekly, monthly and ad hoc), including scheduling, preparing materials, taking minutes, and tracking actions.
• Supporting key meetings and forums, including: Weekly leasing and mobilisation meetings, Monthly portfolio performance meetings, Quarterly business reviews, Stakeholder and valuation calls.
• Updating and maintaining key data trackers, including lettings, occupancy, renewals, arrears and payments.
• Assisting in the preparation of reports, dashboards and presentation packs.
• Raising purchase orders, processing invoices, and maintaining payment records.
• Supporting weekly payment runs, including coding and data checks.
• Assisting with tracking operational budgets and spend.
• Maintaining lease records, tenancy information and key dates.
• Supporting leasing activity and handling basic referencing queries.
• Monitoring tenant activity such as renewals, relets and arrears.
• Acting as a key contact for managing agents, contractors, and internal teams on operational matters.
• Supporting coordination of repairs and maintenance activity.
• Assisting with site inspections and ensuring records are maintained.
• Maintaining compliance documentation and tracking key deadlines.
• Supporting incident reporting (including BSA-related items) and audit activity.

Skills

Data Tracking

Report Preparation

Invoice Processing

Budget Tracking

Lease Record Maintenance

Tools

Microsoft Excel

PowerPoint

Job description

Jobtailor in Manchester is seeking a proactive Property Administrator to support the day-to-day management of our BTR & SFR portfolio in Manchester. You will organise workflows, maintain records and coordinate meetings with internal teams and external partners.

You will handle data trackers, reports, purchase orders, invoices and budget tracking, ensuring accuracy and timely updates. Strong Excel and communication skills are essential.