Office Manager

Weaverham Primary Academy; Northwich; On-site; GBP 24,000 - 32,000; Full time

Job summary

Weaverham Primary Academy in the United Kingdom is seeking an organised Office Administrator to support the Headteacher and leadership team with administration, health and safety, and day-to-day office systems, ensuring the school runs efficiently and in line with statutory requirements.

You will manage admissions, pupil records and data submissions, handle front-of-house communications, maintain GDPR-compliant records, and assist with budget monitoring, payroll processing and HR administration.

Qualifications

• Experience of administration, finance and school/business systems.
• Confident in managing office procedures and can multi-task and meet deadlines.
• Communicate warmly and professionally with children, families, staff, governors, trustees and external partners.
• Highly organised, discreet and able to work accurately under pressure.
• Share commitment to safeguarding, teamwork and putting children first.

Responsibilities

• Lead the efficient day-to-day running of the school office.
• Ensure office systems, processes and records are organised, compliant and effective.
• Oversee admissions administration, pupil records, census returns and data submissions as required.
• Support teaching staff with booking school visits, residentials.
• Ensure that telephone, email and front-of-house communication is welcoming, professional and efficient.
• Maintain administrative systems to support the smooth running of the school.
• Manage filing, document retention and record keeping in line with GDPR and school policies.
• Maintain administrative oversight of health and safety records, risk assessments, training logs and compliance schedules.
• Work with site staff, contractors and external agencies as required.
• Support arrangements for maintenance, servicing and premises-related documentation.
• Ensure key policies and operational records are updated and stored appropriately.
• Contribute to business continuity and risk management arrangements where appropriate.
• Work in line with safeguarding, child protection, data protection and confidentiality requirements at all times.
• Recognise that all staff have a responsibility to safeguard children.
• Ensure that administration relating to safeguarding is completed accurately and securely including the single central record.
• Maintain high levels of professionalism, discretion and confidentiality.

Skills

Office administration

Multi-tasking

Communication

Discretion

Teamwork

Job description

The successfulcandidate will play an important part in the operational life of the school,supporting the Headteacher and leadership team in administration, health andsafety and day-to-day office systems so that the school runs effectively,efficiently and in full compliance with Trust, statutory and schoolrequirements.

We are looking for someone who:

• Has experience of administration,finance and school/business systems
• Is confident inmanaging office procedures and can multi-task and meet deadlines
• Can communicatewarmly and professionally with children, families, staff, governors, trusteesand external partners
• Is highly organised,discreet and able to work accurately under pressure
• Will take pride inhelping our school run smoothly and efficiently every day
• Shares our commitmentto safeguarding, teamwork and putting children first

Key Responsibilities

Office management and administration

• Lead the efficientday-to-day running of the school office.
• Ensure officesystems, processes and records are organised, compliant and effective.
• Oversee admissionsadministration, pupil records, census returns and data submissions as required.
• Support teachingstaff with booking school visits, residentials
• Ensure thattelephone, email and front-of-house communication is welcoming, professionaland efficient.
• Maintainadministrative systems to support the smooth running of the school.
• Manage filing,document retention and record keeping in line with GDPR and school policies.

Compliance, health and safety and operational support

• Support the school inmaintaining compliance with statutory and trust requirements.
• Maintainadministrative oversight of health and safety records, risk assessments,training logs and compliance schedules.
• Work with site staff,contractors and external agencies as required.
• Support arrangementsfor maintenance, servicing and premises-related documentation.
• Ensure key policiesand operational records are updated and stored appropriately.
• Contribute tobusiness continuity and risk management arrangements where appropriate.

Safeguarding and confidentiality

• Work in line withsafeguarding, child protection, data protection and confidentialityrequirements at all times.
• Recognise that allstaff have a responsibility to safeguard children.
• Ensure thatadministration relating to safeguarding is completed accurately and securelyincluding the single central record.
• Maintain high levelsof professionalism, discretion and confidentiality.

General Responsibilities

• To uphold and promotethe vision and values of Weaverham Primary Academy.
• To contributepositively to the life of the school and its caring, community-focused ethos.
• To undertake trainingrelevant to the role.
• To carry out otherreasonable duties commensurate with the grade and responsibility of the post.

Future Development

There will be an opportunity to develop therole including

• Supporting Head ofSchool with budget monitoring and forecasting
• Financial proceduresincluding placing orders, purchase orders, processing invoices, bankreconciliation and debt recovery
• HR administrationincluding onboarding staff, maintaining personnel records
• Processing monthlypayroll