Office Manager & Personal Assistant — Derby Office Lead

Assystem; East Midlands; On-site; GBP 32,000 - 46,000; Full time

Job summary

Assystem seeks an Office Manager & Personal Assistant to support our Derby office. The role blends office management, facilities coordination, administration and personal assistant duties to assist the Business Unit Director and local teams.

You will welcome visitors, coordinate desk space, meetings and travel, maintain records and enable efficient day-to-day operations in a safety-conscious environment.

Qualifications

• Experience in Office Manager, PA, Facilities Coordinator or Business Support roles.
• Excellent organisational and time-management skills.
• Ability to manage multiple priorities and work independently.
• Strong written and verbal communication skills.
• Confident working with staff, visitors and senior stakeholders.

Responsibilities

• Oversee Derby office operations and coordinate facilities.
• Welcome visitors and ensure a professional first impression.
• Support the Business Unit Director and local management with admin tasks.
• Coordinate meeting rooms, travel, catering and hospitality needs.
• Manage diaries, prepare packs, minutes and follow-ups.
• Onboard new employees and contractors; maintain records.

Skills

Office Manager

Personal Assistant

Facilities Coordinator

Business Support

Organisation

Time management

Communication

Discretion

MS Office

Education

Business Administration qualification

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Assystem seeks an Office Manager & Personal Assistant to support our Derby office. The role blends office management, facilities coordination, administration and personal assistant duties to assist the Business Unit Director and local teams.

You will welcome visitors, coordinate desk space, meetings and travel, maintain records and enable efficient day-to-day operations in a safety-conscious environment.