Office Manager - Part Time

GBR Simpro Software Ltd; Reading; On-site; GBP 28,000 - 42,000; Full time

Job summary

Simpro Group seeks an Office Manager to oversee daily office operations, facilities coordination, and health and safety programs. You will liaise with landlords and contractors, manage front-of-house services, organise training, and support events and internal communications across multiple time zones.

The role requires GCSE-level education, 5+ years of admin experience, and proficiency with the Simpro Group tech stack.

Qualifications

• GCSE level or equivalent education is required; 5+ years administrative support experience is desirable.
• ,
• Experience using the Simpro Group tech stack.

Responsibilities

• Manage building facilities, liaising with landlord and contractors for required works.
• Maintain notice board information and manage parking and room bookings.
• Ensure contractor approvals and up-to-date documentation.
• Take ownership of annual health and safety and fire audits.
• Manage Driving for Work controls, license and insurance checks.
• Conduct Display Screen Risk Assessments for office and bespoke workstations.
• Organise Fire Marshall and First Aid training and recruit on-site staff.
• Manage front of house, welcome guests and maintain safety records.
• Onboard new starters and brief them on facilities.
• Oversee catering orders, deliveries and stock for events.
• Lead events management and coordinate charity fundraising.
• Handle incoming courier/mail deliveries.
• Support ad hoc requests as required.

Skills

Administrative support

Multitasking

Organizational skills

Attention to detail

Team player

Flexible across time zones

Problem solving

Education

GCSE level (or equivalent)

Tools

Simpro Group tech stack

Job description

Job Context

The Office Manager is an all-round role responsible for the continuous day-to-day running of the office, internal events management and health & safety in an efficient and effective manner.

What You’ll Do

Manage building facilities, including liaising with landlord and contractors to schedule required works, managing information displayed on notice boards and managing parking and room booking facilities.

Ensure all contractors carrying out work on site have been approved through the contractor approval process and up to date documentation is maintained.

Take ownership of the annual health and safety and fire audits, taking regular actions to maintain health & safety standards.

Manage employees 'Driving for Work' controls including licence and insurance checks and promoting awareness of risks and responsibilities.

Conduct 'Display Screen Risk Assessments' for office and bespoke workstations; support other teams with purchasing specific equipment where required.

Organise Fire Marshall and First Aid training as required (working in combination with the People/ L&D team) and manage the list and recruitment of Fire Marshalls and First Aiders to ensure sufficient numbers are on site. Be a Fire Marshall and First Aider yourself.

Manage front of house activities, welcoming guests and contractors, ensuring awareness of all on-site safety requirements and ensuring accurate record keeping.

Welcome new starters to the site and ensure they are aware of all facilities.

Manage catering orders, manage deliveries and stock levels of required office or event related stock.

Take ownership of events management for formal and informal internal events and coordinate charity fundraising efforts on behalf of the company.

Manage all incoming courier and mail deliveries.

Support the business with hoc requests as required.

What You’ll Bring

Educated to GCSE level (or equivalent) 5+ years administrative support is desirable.

Experience using the Simpro Group tech stack.

Ability to handle high volume, multiple priorities in a fast-paced, ever-changing environment.

Collaborative and an all round team-player with a great attitude.

Exceptional organizational skills with a commitment to attention to detail.

Highly flexible, available and responsive - particularly in terms of operating within multiple, global time zones.

Superb problem-solving skills.

Our Core Values

• We Are One Team


• We Are Customer Centric


• We Are Growth Minded


• We Are Accountable


• We Celebrate Success

Simpro, AroFlo, BigChange & ClockShark are equal opportunity employers with a best-of-class onboarding program and supportive team environments. This means that we want everyone to feel welcome and offer equal opportunities for everyone, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation, or any other non-performance factor.

Simpro Group provides best-in-class SaaS field service management solutions to trade and field service businesses worldwide. The group comprises four industry-leading companies, Simpro, AroFlo, BigChange and ClockShark, with offices across North America, Australia, New Zealand and the UK. Simpro, AroFlo & BigChange provide comprehensive field service management software for growth-minded trade and field service businesses, while ClockShark specializes in time-tracking and scheduling software solutions. Together, these companies seek to drive businesses forward with solutions that empower teams to work smarter, provide foundations for business scaling, and offer data-driven insights to fuel decision-making. Simpro Group serves over 22,000 businesses and over 400,000 users worldwide and has a global workforce of more than 600 employees.

Ready to transform your business? Explore our products at simprogroup.com, aroflo.com, bigchange.com and clockshark.com.