Office Manager / PA To Director

The Retail Partnership Ltd; Greater London; On-site; GBP 45,000 - 60,000; Full time

Job summary

TRP Recruitment Limited is working with an established international business to recruit an experienced Office Manager & PA to the Managing Director. The role combines senior-level PA support with responsibility for the smooth day-to-day running of the UK office, in a fast-paced environment within fashion manufacturing, sourcing or FMCG.

You will work closely with the MD, CFO and senior management, coordinating calendars, travel and events while leading office operations.

Qualifications

• Previous experience in a combined PA and Office Manager role
• Experience in fashion manufacturing, fashion sourcing or FMCG
• Experience supporting an international business
• Ability to manage multiple priorities and be flexible with initiative

Responsibilities

• Oversee the UK office operations, facilities, maintenance, repairs and cleaning
• Ensure Health & Safety compliance including fire safety and first aid
• Manage DHL shipping and logistics accounts and monitor shipments
• Organise company events, team activities and client functions
• Manage company credit cards and HR administration/induction of new starters
• Coordinate IT equipment, onboarding, room bookings and documents
• Support meetings, documents and company literature; implement office policies and procedures
• Provide PA support to MD and other Directors as needed; attend meetings and take minutes

Skills

Office management

PA support

Diary management

Travel coordination

HR administration

Event organisation

Job description

We are working with an established international business looking to recruit an experienced Office Manager & PA to Managing Director to join their team.

This is a varied and hands-on role combining senior-level PA support with responsibility for the smooth day-to-day running of the UK office. You will work closely with the Managing Director, CFO and wider Senior Management Team, providing a high level of organisational, administrative and operational support.

The role would suit someone currently working in a similar position within the fashion manufacturing, sourcing or FMCG industry, who is accustomed to working in a fast-paced, international environment where priorities can change quickly and no two days are the same.

Main Responsibilities will include:

Office Management

• Oversee the smooth running of the UK office, including facilities, maintenance, repairs and cleaning.
• Ensure Health & Safety requirements are maintained, including fire safety and first aid.
• Manage the company's DHL shipping and logistics account, monitoring shipments and resolving customs queries.
• Organise company events, team activities and client functions.
• Manage company credit cards.
• Support recruitment, HR administration and the induction of new starters.
• Coordinate office seating, IT equipment and general onboarding requirements.
• Provide administrative and secretarial support across departments, including meeting room bookings.
• Assist with documents, presentations and company literature.
• Implement and maintain office policies and procedures.
• Manage one direct report, as well as temporary staff and interns.

PA Support to Managing Director

• Manage the MD's diary, including coordinating meetings across different time zones.
• Arrange global travel, hotels, visas and all associated itineraries.
• Organise daily lunches, refreshments and meeting requirements.
• Coordinate corporate events, dinners and client entertainment.
• Provide support with occasional personal affairs and ad hoc out-of-hours requirements.
• Manage expenses, corporate gifting and meeting agendas.
• Attend meetings, take minutes and follow up on actions where required.
• Provide additional PA support to other Directors and overseas management when needed.

Person Specification:

• Previous experience in a combined PA and Office Manager role, ideally within fashion manufacturing, fashion sourcing or FMCG.
• Used to working in a fast-paced, demanding environment, ideally supporting an international business.
• Comfortable managing multiple priorities and working flexibly, with the ability to think ahead and use initiative.