PA to MD

Aldrich & Company Limited; City Of London; On-site; GBP 39,000 - 53,000; Full time

Job summary

Aldrich & Company Limited is seeking a proactive PA to support the Global Managing Director in a fast-paced shipping environment. The role is office-based in City of London and runs 12-14 months FTC.

You will manage diaries, gatekeep, arrange travel, prepare reports and presentations, coordinate meetings, and support the wider team while upholding confidentiality.

Strong senior PA experience, excellent communication, high organisation, and advanced MS Office skills are essential.

Qualifications

• Senior level PA experience in a global organisation.
• Excellent written and verbal communication skills.
• Highly organized with the ability to multitask.
• Ability to stay calm under pressure and use initiative.
• Uphold confidentiality and discretion.
• Advanced MS Office skills.

Responsibilities

• Gatekeeper and first point of contact.
• Diary management, coordinating and scheduling meetings, organising meeting rooms, and preparing and circulating agendas.
• Arranging and booking travel.
• Organising events.
• Producing reports, presentations and project work/research.
• Handling routine administrative tasks including answering phone calls, dealing with enquiries/escalating where needed, organising couriers, filing and archiving, processing expenses.
• Supporting the wider team as required within the Department.
• Ad hoc duties as required, to meet the needs of the business.

Skills

Senior PA experience

Excellent communication

Highly organized

Multitasking

Calm under pressure

Initiative

Confidentiality

MS Office

Tools

MS Office

Job description

PA to Managing Director, Shipping – 12-14 months FTC

£46,000 + benefits

22978

Are you proactive and self-motivated PA with excellent communication skills?

Do you have strong attention to detail with a professional and flexible approach?

Can you adapt quickly to changes, handle multiple tasks and prioritise to meet deadlines?

Our client, a leading shipping company, is looking for an experienced PA to support a Global Managing Director and wider team in an exciting and fast-paced environment.

Monday to Friday in Office – City based

What you’ll be doing day-to-day:

• Work closely with the Managing Director; anticipating their needs and helping prioritise requests for time and attention from all areas of the business and externally
• Act as gatekeeper and first point of contact
• Diary management, coordinating and scheduling meetings, organising meeting rooms, and preparing and circulating agendas
• Arranging and booking travel
• Organising events
• Producing reports, presentations and project work/research
• Handling all routine administrative matters including answering phone calls and dealing with enquiries/escalating where needed, organising couriers, filing and archiving, processing expenses
• Supporting the wider team as required within the Department
• Ad hoc duties as required, to meet the needs of the business

The skills you need to bring:

• Strong PA experience at a senior level within a global organisation
• Excellent written and verbal communication skills with people at all levels
• Highly organised and ability to multitask
• Able to work calmly under pressure, use initiative and problem solve
• Confidence and resilience
• Work well independently as well as within a team
• Uphold confidentiality and discretion and exercise
• Advanced MS Office skills