Office Manager & PA

Regenerus Labs; City of Edinburgh; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Private Medical Insurance

Eye Tests

Functional Health Tests

Company Pension

Bonus Scheme

Generous Annual Leave & Bonus Holidays

Social Events

Job summary

Regenerus Labs in Edinburgh is seeking an experienced Office Manager & PA to join the team. You will provide executive support to the Chairman and senior management, manage diaries and travel, and ensure the Edinburgh office runs smoothly with a proactive, hands‑on approach.

You will excel at coordinating priorities, organising meetings, events and administrative processes while maintaining professionalism across all levels of the company.

Qualifications

• Experience in an Office Manager, PA, EA, or Senior Administrator role.
• Exceptionally organised with strong attention to detail.
• Confident managing multiple priorities and deadlines.
• Proactive, takes ownership and can work independently.
• Professional when dealing with people at all levels, discreet with confidential information.

Responsibilities

• Providing PA and administrative support to the Chairman and senior management team.
• Managing diaries, meetings and appointments, resolving clashes and changing priorities.
• Coordinating UK and international business travel, accommodation and itineraries.
• Organising meetings, papers, presentations, minutes and follow‑up actions.
• Overseeing day‑to‑day running of the Edinburgh office and facilities.

Skills

Office management

PA support

EA experience

Executive support

Tools

Email management

Calendar management

Spreadsheets

Document management systems

Job description

Love being the person who keeps everything running?

Regenerus Labs is looking for an experienced, highly organised and proactive Office Manager & PA to join our team in Edinburgh.

This is a varied, hands‑on role combining executive support with responsibility for the smooth day‑to‑day running of the office. You’ll work closely with our Chairman and senior management team, managing priorities, coordinating meetings and travel, keeping the office running effectively and helping to organise company events and activities.

We’re looking for someone who enjoys being at the heart of a busy organisation – someone who spots what needs to be done, takes ownership and can be relied upon to make things happen.

What you’ll be doing

Your responsibilities will include:

• Providing PA and administrative support to the Chairman and senior management team
• Managing diaries, meetings and appointments, including resolving clashes and changing priorities
• Coordinating UK and international business travel, accommodation and itineraries
• Organising meetings, including papers, presentations, minutes and follow‑up actions where required
• Taking responsibility for the smooth day‑to‑day running of the Edinburgh office
• Managing office facilities, supplies, contractors and suppliers
• Supporting expenses, invoices, purchase orders and general administration
• Coordinating company meetings, team activities and events
• Supporting practical onboarding arrangements for new colleagues
• Helping to improve office processes, organisation and efficiency
• Providing support with ad hoc projects and business requirements

What we’re looking for

You’ll already have experience in an Office Manager, PA, EA, Senior Administrator or similar role, and be comfortable working with senior colleagues and managing a varied workload.

You’ll need to be:

• Exceptionally organised, with strong attention to detail
• Confident managing multiple priorities and deadlines
• Proactive and able to anticipate what needs to happen next
• Comfortable taking ownership and working independently
• Professional and confident when dealing with people at all levels
• Discreet and trustworthy when handling confidential information
• Practical, adaptable and solutions‑focused
• Confident using email, calendars, spreadsheets, presentations and document‑management systems

Experience supporting a CEO, Managing Director or other senior executive would be particularly useful, as would experience of arranging international travel, organising company events or managing office facilities.

The role

This is a great opportunity for someone who likes variety, responsibility and being the person others can depend on to keep things organised.

You’ll be joining a growing business where you’ll have the opportunity to make the role your own, improve how things are done and play an important part in supporting the wider team.

Hours

Full time

Private Medical Insurance via Vitality | Eye Tests | Functional Health Tests | Company Pension | Bonus Scheme | Generous Annual Leave & Bonus Holidays | Social Events |