Office Manager/PA

The Burford Recruitment Company Ltd; Burford; On-site; GBP 23,000 - 28,000; Part time

Job summary

The Burford Recruitment Company Ltd is partnering with an ambitious property business to recruit an Office PA & Manager in Burford. This hands-on, office-based role keeps things running smoothly and supports the senior team with a mix of administrative, operational and PA duties.

You will be proactive, highly organised and ready to own tasks from enquiries handling to records, invoicing and supplier coordination. Four days per week with flexibility and potential for extra hours.

Qualifications

• Experience in office administration or PA support.
• Excellent organisational and record-keeping skills.
• Ability to prioritise, meet deadlines and stay calm in a busy environment.
• Professional communication with internal teams and external contacts.

Responsibilities

• Act as a key point of contact for enquiries by phone, email and in person.
• Provide PA and administrative support to the senior team.
• Maintain accurate property, client and customer records.
• Support invoicing, rent chasing, document management and compliance.
• Manage tasks, reminders and deadlines across the business.
• Coordinate office supplies and general administration.
• Liaise with external suppliers and contractors.
• Ensure information in internal systems is up to date.
• Learn new software and drive process improvements.
• Take ownership of ad-hoc projects and support colleagues.

Skills

Organised

Proactive

multitask

Communication

Problem-solving

Attention to detail

Independent worker

Team player

Job description

Location: Burford, Office-based

• Hours: 24 hours per week minimum, typically 9.00am–3.00pm
• Working Pattern: Four days per week, with flexibility and the potential for additional hours
• Salary: £25,000 pa

The Opportunity

The Burford Recruitment Company is delighted to be working with an ambitious and independent property business to recruit an Office PA & Manager to join their close-knit team.

This is a varied and pivotal role for someone who enjoys being the person behind the scenes making sure everything runs smoothly. You’ll be the organiser, the fixer and the person who keeps things moving.

Working closely with the senior team, you’ll provide a mixture of administrative, operational and PA support, while taking ownership of the day-to-day running of the office. You’ll be someone who naturally spots what needs doing, thinks ahead and takes pride in getting things done properly.

This is a hands‑on role where no two days will be exactly the same. It would suit someone who enjoys variety, thrives in a busy environment and gets genuine satisfaction from bringing order to a busy workload.

The Role

Your responsibilities will include:

• Acting as a key point of contact for telephone, email and in-person enquiries, ensuring they are dealt with promptly and professionally
• Providing PA and administrative support to the senior team
• Maintaining accurate and up‑to‑date property, client and customer records
• Supporting the property team with invoicing, rent chasing, document management and compliance administration
• Keeping on top of recurring tasks, deadlines, reminders and important dates across the business
• Managing office supplies and general office administration
• Liaising with external suppliers and contractors, including cleaners, gardeners and maintenance providers
• Maintaining accurate information across internal systems and databases
• Learning and confidently using new software and technology
• Identifying opportunities to improve processes, organisation and efficiency
• Taking ownership of ad‑hoc projects and administrative tasks as required
• Supporting colleagues across the business and stepping in wherever needed
• Helping to ensure the office remains organised, welcoming and running efficiently

This is a role where initiative really matters. You won’t be expected to wait for someone to give you a list of jobs. Instead, you’ll be trusted to look at what needs doing, use your judgement and take ownership from start to finish.

About You

We’re looking for someone who is organised, proactive and naturally takes responsibility.

You’ll ideally be:

• Highly organised, reliable and naturally ahead of the curve
• A natural finisher who takes ownership and follows tasks through
• Proactive and confident working without constant direction
• Comfortable managing multiple priorities and remaining calm when things get busy
• Confident and tactful when communicating with clients, colleagues and external contacts
• Warm, personable and professional in your approach
• Technically confident and comfortable learning new systems and software
• A good problem‑solver with sound judgement and common sense
• Comfortable working independently while also being a supportive team player
• Someone who takes pride in getting the detail right

Previous experience within property or lettings would be advantageous but is not essential. The right person could come from a PA, office management, administration, operations or coordination background.

What matters most is your attitude, initiative and ability to make things happen