Office Manager (FTC) - Mat Cover

JR United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Office Manager for a 14-month maternity cover role starting in July 2025. This pivotal position involves overseeing daily office operations, ensuring a productive work environment, and managing administrative tasks. The ideal candidate will have experience in a similar role, preferably within a fashion context, and possess excellent organizational and communication skills. You will be a key point of contact for internal and external stakeholders, contributing to the success of the organization. If you're ready to make an impact in a dynamic environment, this opportunity is for you.

Qualifications

• Experience in a similar role, preferably in a Fashion House.
• Supervisory or management experience in Front of House.

Responsibilities

• Oversee daily office operations and ensure efficiency.
• Manage relationships with the Landlord and Building Managing Agent.
• Support HR with onboarding and building tours for new staff.

Skills

Organizational Skills

Communication Skills

Microsoft Office Proficiency

Multitasking

Attention to Detail

Job description

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Office Manager (FTC) - Mat Cover, London

Client:

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

Job Views:

3

Posted:

05.05.2025

Expiry Date:

19.06.2025

Job Description:

Purpose

The Office Manager (FTC) is a 14-month Mat Cover role starting in July 2025. The role is responsible for overseeing daily office operations, ensuring efficiency, organization, and a productive work environment. Responsibilities include managing administrative tasks, coordinating office resources, supporting staff, and implementing office policies to maintain a smooth workflow. Reporting to the CPO, the Office Manager also serves as a key point of contact for internal and external stakeholders, contributing to the overall success of the organization.

Responsibilities

• Line management responsibilities for the Front of House
• Manage relationships with the Landlord and Building Managing Agent
• Manage contracts for utilities and office suppliers
• Implement and manage H&S policies including fire safety and security
• Maintain and develop office policies and procedures
• Oversee office management spending and budget
• Order office and studio supplies, manage receipts and expenses
• Conduct daily building walks to ensure stock of supplies
• Order furniture as required
• Ensure regular servicing of lifts, fire alarms, extinguishers, security systems, water and heating systems, and arrange repairs
• Serve as the first contact for facilities queries
• Maintain facilities-related paperwork
• Oversee cleaning tasks and daily cleaning activities
• Manage security tasks and communication with building activity
• Manage access to the office and maintain key and access fob inventory
• Oversee waste management for the building and departments
• Support sustainability practices in the office
• Assist Receptionist with lunch and reception cover as needed
• Support HR with onboarding and building tours for new staff
• Report weekly to CPO on building-related items
• Conduct introductory tours and assist HR with onboarding
• Collaborate with Studio teams on daily operations
• Work with Creative Director and CEO Assistants on building-related support
• Assist Private Client team with in-house events

Qualifications, Skills, and Experience Required

• Experience in a similar role, preferably in a Fashion House
• Supervisory or management experience in Front of House
• Highly organized with attention to detail
• Approachable yet professional
• Excellent written and verbal communication skills
• Proficient in Microsoft Office packages
• Ability to work in a fast-paced environment
• Capable of multitasking and remaining calm under pressure