Office Manager/EA

BIS Recruit Limited; Greater London; Hybrid; GBP 34,000 - 42,000; Full time

Job summary

BIS Recruit Limited, a global agency representing premium travel, is seeking an Office Manager & Executive Assistant to support the leadership team and ensure the smooth running of the office in Greater London. You will be highly organised, proactive and able to manage multiple priorities in a fast-paced environment.

The role spans office management, HR activities and executive support, including diary management, travel bookings, recruitment assistance, onboarding for new starters, supplier

Qualifications

• 2 years experience as Office Manager and EA.
• Proactive, highly organised and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Oversee the day-to-day running of the office.
• Coordinate suppliers, contracts and office services.
• Order office supplies and stationery.
• Organise company events, client events and leadership dinners.
• Manage office maintenance, security, insurance and compliance.
• Act as Fire Marshal and First Aider, ensuring Health & Safety standards are maintained.
• Support office moves and workplace projects.
• Assist with recruitment activities.
• Coordinate onboarding for new starters.
• Complex diary management.
• Travel, accommodation and restaurant bookings.
• Monitor emails and manage correspondence.
• Process expenses and provide administrative support.
• Coordinate senior leadership meetings, including minutes and actions.
• Provide personal and business support to senior executives as required.

Job description

Office Manager & Executive Assistant £38k - Hybrid 4/1

Our client is a global agency representing premium travel. They are seeking a proactive and highly organised Office Manager & Executive Assistant to support the leadership team and ensure the smooth running of the office.

Key Responsibilities:

Office Management

• Oversee the day-to-day running of the office
• Manage IT support, equipment and mobile phone contracts
• Coordinate suppliers, contracts and office services
• Order office supplies and stationery
• Organise company events, client events and leadership dinners
• Manage office maintenance, security, insurance and compliance
• Act as Fire Marshal and First Aider, ensuring Health & Safety standards are maintained
• Support office moves and workplace projects

HR

• Assist with recruitment activities
• Coordinate onboarding for new starters

Executive Assistant Support

• Complex diary management
• Travel, accommodation and restaurant bookings
• Monitor emails and manage correspondence
• Process expenses and provide administrative support
• Co-ordinate senior leadership meetings, including minutes and actions
• Provide personal and business support to senior executives as required

The ideal candidate will be highly organised, adaptable, resourceful and confident managing multiple priorities in a fast-paced environment. You will need 2 years experience as Office Manager and EA.

If you're someone who enjoys taking ownership, thrives on variety, and loves being the person who keeps everything running smoothly, we'd love to hear from you.

Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions.