Office Manager/EA

Oriel Partners Limited; City Of London; On-site; GBP 40,000 - 65,000; Full time

Job summary

Oriel Partners Limited in Mayfair is seeking an exceptional Executive Assistant & Office Operations Manager to join our fast-paced luxury international PR team. The role combines high-level EA duties with hands-on office operations to keep the London operation running smoothly.

You will manage complex diaries and travel, bookings, expenses, email monitoring and personal administration while coordinating senior meetings, minutes and actions.

Responsibilities

• Complex diary and travel management
• Restaurant bookings and expenses processing
• Email monitoring and personal administration
• Coordinate senior team meetings, minutes and actions
• Day-to-day office running including IT, equipment, suppliers and contracts
• Office moves, security, health & safety, insurance and Vodafone relationships
• Organise company and client events (summer and Christmas parties, CEO dinners)

Job description

Our client is a leading luxury international PR company based in Mayfair, with a global network of offices and London as it's operational hub. We are looking for an exceptional Executive Assistant & Office Operations Manager to join their fast-paced and highly energetic team.

Working closely with the PA to the CEO, this is a broad and hands-on role combining EA support, office management and operations. You will be central to keeping the London office running smoothly and will need to be highly organised, proactive and able to think on your feet.

Responsibilities will include complex diary and travel management, restaurant bookings, expenses, email monitoring and personal administration, as well as coordinating senior team meetings, minutes and actions.

You will also take responsibility for the day-to-day running of the office, including IT and equipment, suppliers and contracts, Vodafone, office supplies, maintenance, security, insurance, Health & Safety and office moves. You will organise company and client events, including the summer and Christmas parties and CEO dinners.

We are looking for someone who is calm under pressure, exceptionally organised, commercially minded and naturally proactive. You will be comfortable managing multiple priorities, dealing with constant demands and taking ownership without needing to be micromanaged.

This is a frenetic, exciting and demanding environment, so resilience, discretion, flexibility and the ability to think quickly are essential.

Importantly, this is not a route into PR.

*We appreciate all applications but are unable to respond to every one, due to the high volume we receive*