Office Manager (14-Month Maternity Cover)

Thomas Robinson Architects; Scotland; Remote; GBP 30,000 - 42,000; Part time

Job summary

Thomas Robinson Architects seeks an organised Office Manager for a 14-month maternity cover in Scotland. The role supports office administration, HR, facilities, and financial tasks, ensuring smooth day-to-day operations for directors and the team.

You will manage HR admin, invoices, memberships, supplier records and timesheet processes, with training provided for project management software. This is a fully office-based role requiring commuting to the studio.

Qualifications

• Experience in a similar role; at least five years in an office setting preferred.
• Proficiency in Office 365, especially Excel, and ability to navigate financial and project management software.

Responsibilities

• Oversee routine office management and HR admin; support policies and procedures.
• Coordinate leaves, track invoices, and manage supplier records and service contracts.
• Administer memberships (RIAS, RIBA, NBS, TAG) and assist with insurance arrangements.
• Provide diary and administrative support to directors; learn project management software.
• Monitor timesheets and assist Head of Finance with month-end targets.
• Plan and coordinate practice social events.

Skills

Office management

Excel

Time management

Communication

Education

Office experience requirement

Tools

Office 365

Project management software

Accounting software

Job description

Thomas Robinson Architects seeks an organised Office Manager for a 14-month maternity cover in Scotland. The role supports office administration, HR, facilities, and financial tasks, ensuring smooth day-to-day operations for directors and the team.

You will manage HR admin, invoices, memberships, supplier records and timesheet processes, with training provided for project management software. This is a fully office-based role requiring commuting to the studio.